Accounts Payable Specialist

We are looking for a dependable Accounts Payable Specialist to join a real estate and property organization in Beverly Hills on a contract basis. This on-site opportunity supports a close-knit accounting team and reports to the Head of Accounting, with a primary emphasis on high-volume payables and broader accounting assistance when needed. The ideal candidate brings strong Yardi experience, steady accuracy, and the ability to manage recurring deadlines in a fast-paced environment.

Responsibilities:

• Handle a substantial weekly invoice workload, ensuring payable items are reviewed, coded, and entered accurately within established timelines.

• Coordinate recurring payment cycles by preparing and processing a high volume of disbursements through checks, ACH, and wire transfers.

• Record accounts payable activity in Yardi and maintain up-to-date vendor and payment information within the system.

• Organize and process invoices spanning multiple expense areas, including residential and commercial properties, utilities, mortgages, and corporate obligations.

• Review banking activity to verify transactions, help resolve outstanding payable items, and support accurate alignment between records and cash activity.

• Distribute payment confirmations and related communications after transactions have been completed and posted.

• Contribute to month-end accounting tasks by assisting with billbacks, utility postings, mortgage-related entries, and reconciliation support.

• Provide administrative and accounting support tied to document management, data entry, and system conversion-related activities as assigned.

• At least 2 years of hands-on accounts payable experience in a high-volume setting.
• Prior experience using Yardi is required.
• Working knowledge of invoice coding, payable entry, check runs, ACH transactions, and wire payments.
• Strong attention to detail with the ability to maintain accuracy while handling repetitive, deadline-driven work.
• Solid organizational skills and the ability to manage changing priorities and a busy workflow effectively.
• Comfortable working on site in Beverly Hills, California.
• Basic Excel proficiency and confidence performing general accounting support tasks.