Disbursement Analyst

We are looking for a detail-oriented Disbursement Analyst to support high-volume payment operations in Richardson, Texas. This position is ideal for someone who understands full-cycle accounts payable, can troubleshoot rejected payments with limited details, and is comfortable stepping into a fast-moving environment that requires organization and follow-through. The role focuses on accurate check and payment processing, issue resolution, and close coordination with finance, treasury, banking partners, and internal stakeholders.

Responsibilities:
• Manage the complete disbursement cycle for checks and other payments, ensuring transactions are processed accurately, approved properly, and completed within required deadlines.
• Review payment activity, reconcile disbursement records, and oversee regular check runs while also handling urgent payments and one-off exceptions as needed.
• Research rejected files, returned payments, and processing errors by tracing issues through bank reports, system records, and available supporting information.
• Coordinate stop-payment requests, voids, and check-related corrections with banking institutions and internal business units.
• Organize and support branch check-printing processes, including printer setup coordination and maintenance of reliable output procedures.
• Partner with IT and other internal teams to investigate failed transactions, validate system updates, and assist with testing related to check printing or payment processing changes.
• Respond to inquiries from employees, vendors, and other stakeholders regarding payment status, check copies, and outstanding disbursement items.
• Monitor aged and exception items for reporting needs, including unclaimed property follow-up, required correspondence, and support for annual 1099-related activities.
• Watch for unusual transaction activity, escalate potential fraud concerns, and keep leadership informed of issues that could affect service levels or timeliness.
• Maintain process documentation, support workflow improvements, and contribute to automation efforts that strengthen disbursement controls and efficiency.

• At least 3 years of experience in accounts payable, including 3 or more years handling full-cycle AP responsibilities.

• Minimum of 1 year of direct experience in disbursements or payment operations.

• Proven ability to investigate rejected payments, bank file issues, and transaction exceptions when limited information is available.

• Working knowledge of check runs, invoice processing, invoice coding, and payment reconciliation activities.

• Professional experience with D365 software is required

• Comfortable joining a large, complex project environment and bringing structure to processes that may need organization.

• Strong attention to detail, sound judgment, and the ability to manage deadlines while balancing routine work with urgent requests.