Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front-of-office activities and help create a welcoming, well-organized environment. This contract position is ideal for someone who enjoys balancing guest-facing responsibilities with workplace coordination and administrative support. The person in this role will oversee reception operations, help maintain shared spaces, and assist with meeting and event arrangements to keep the office running smoothly.

Responsibilities:
• Welcome visitors, answer incoming calls, and serve as the first point of contact for employees, guests, and vendors.
• Coordinate day-to-day front desk activities to ensure the reception area remains efficient, attentive to detail, and responsive.
• Support facility-related needs by communicating service requests and helping address workplace issues in a timely manner.
• Maintain the appearance and organization of common areas, meeting rooms, and front office spaces.
• Schedule and prepare conference rooms for meetings, including setup, materials, and readiness checks.
• Assist with planning and coordinating on-site meetings and workplace events to ensure smooth execution.
• Monitor office supplies and front desk resources, arranging replenishment as needed to avoid disruptions.• Previous experience in a receptionist, front desk, or office coordination role.
• Strong ability to manage multiple tasks while maintaining a detail-oriented and friendly presence.
• Clear verbal and written communication skills for interacting with visitors, staff, and service providers.
• Solid organizational skills with attention to detail in maintaining shared spaces and schedules.
• Comfort handling routine administrative tasks and supporting general office operations.
• Ability to work independently and respond effectively to changing daily priorities.
• Proficiency with standard office technology, including phones, email, and calendar scheduling tools.