Health Information Specialist

Health Information Specialist

Location: Sacramento, CA

Schedule: Full-Time

WellSpace Health is seeking a detail-oriented Health Information Specialist to support the integrity, security, and accessibility of patient health records. This role is responsible for maintaining electronic health records, processing medical records requests, ensuring HIPAA compliance, and supporting providers, patients, and operational teams with timely access to health information.

Key Responsibilities

• Manage, maintain, and organize electronic and paper medical records.
• Scan, index, upload, and file patient documentation within the EHR system.
• Enter, update, and verify patient demographic, insurance, and clinical information.
• Review records for accuracy, completeness, and proper document indexing.
• Resolve duplicate records, indexing errors, and documentation discrepancies.
• Process and fulfill medical records requests from patients, providers, payers, attorneys, and other authorized parties.
• Ensure compliance with HIPAA, patient authorization requirements, and organizational policies regarding protected health information (PHI).
• Support audits, compliance initiatives, quality improvement efforts, and reporting requests.
• Collaborate with clinical, operational, and administrative teams to support documentation integrity and continuity of care.

Qualifications

• High school diploma or equivalent required. Coursework in Health Information Management, Healthcare Administration, or a related field preferred.
• Minimum of two years of experience in medical records, health information management, patient access, revenue cycle, or a related healthcare administrative setting.
• Knowledge of medical terminology and healthcare documentation standards.
• Experience working within electronic health record (EHR) systems; Epic experience preferred.
• Understanding of ICD-10 and CPT coding concepts.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent customer service and communication skills.
• Experience handling confidential information in accordance with HIPAA regulations.

Preferred Experience

• Epic EHR
• Medical Records / Release of Information (ROI)
• Health Information Management
• Document Management and Indexing
• HIPAA Compliance
• Medical Terminology
• Patient Information Retrieval and Record Requests

Job Type & Location

This is a Contract position based out of Sacramento, CA.

Pay and Benefits

The pay range for this position is $24.90 - $24.90/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sacramento,CA.

Application Deadline

This position is anticipated to close on Aug 29, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.