Posted August 22, 2026
Administrative Assistant
Robert Half
Highland, CA, US
Full Time
20.9USD - 22USD per hour
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to support departmental operations in San Bernardino, California. This is a part-time Contract position within the hospitality industry, offering an opportunity to coordinate communications, manage meeting logistics, and help keep key projects on schedule. The role is well suited for someone who is organized, responsive, and comfortable preparing well-crafted materials for both internal teams and external audiences.
Responsibilities:
• Draft, format, and distribute clear correspondence, updates, and other departmental communications for internal and external audiences.
• Coordinate meeting schedules, prepare organized agendas, and ensure participants receive the materials needed in advance.
• Record comprehensive meeting notes, document action items, and monitor follow-up tasks through completion.
• Compile, verify, and organize information to create clear, accurate presentations and supporting documents for leadership and community-facing meetings.
• Respond to incoming calls, information requests, and administrative inquiries in a timely and courteous manner.
• Maintain office records, enter and update data accurately, and support day-to-day administrative workflow.
• Provide front-desk and receptionist support as needed, helping create a welcoming and efficient office environment.• At least 2 years of experience in an administrative assistant, office support, or similar role.
• Ability to manage calendars, meeting coordination, and follow-up tracking with strong attention to detail.
• Experience preparing documents, presentations, and written communications.
• Proficiency in data entry and maintaining accurate administrative records.
• Comfortable handling inbound calls and responding to requests with discretion and courtesy.
• Ability to balance multiple priorities in a part-time schedule while meeting deadlines.
• Strong organizational, communication, and general office support skills.
Responsibilities:
• Draft, format, and distribute clear correspondence, updates, and other departmental communications for internal and external audiences.
• Coordinate meeting schedules, prepare organized agendas, and ensure participants receive the materials needed in advance.
• Record comprehensive meeting notes, document action items, and monitor follow-up tasks through completion.
• Compile, verify, and organize information to create clear, accurate presentations and supporting documents for leadership and community-facing meetings.
• Respond to incoming calls, information requests, and administrative inquiries in a timely and courteous manner.
• Maintain office records, enter and update data accurately, and support day-to-day administrative workflow.
• Provide front-desk and receptionist support as needed, helping create a welcoming and efficient office environment.• At least 2 years of experience in an administrative assistant, office support, or similar role.
• Ability to manage calendars, meeting coordination, and follow-up tracking with strong attention to detail.
• Experience preparing documents, presentations, and written communications.
• Proficiency in data entry and maintaining accurate administrative records.
• Comfortable handling inbound calls and responding to requests with discretion and courtesy.
• Ability to balance multiple priorities in a part-time schedule while meeting deadlines.
• Strong organizational, communication, and general office support skills.
