Recruiting Coordinator

The Recruiting Coordinator supports a high-volume, fast-paced recruiting organization by partnering closely with recruiters, hiring teams, and candidates. This role manages end-to-end interview logistics, maintains accurate recruiting data, and serves as a primary point of contact for candidates, often providing their first impression of the organization. It is an excellent opportunity for someone who is highly organized, solution-oriented, and eager to broaden their experience within a top-tier talent acquisition environment.

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems to ensure data accuracy and confirm new hires.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency, and share recommendations with the recruiting team.
• Assist with the coordination and execution of other recruiting activities and projects as needed to support the broader talent acquisition function.

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with MS Word, Excel, and PowerPoint.
• Experience working with applicant tracking systems (ATS) or similar recruiting tools.
• Bachelor’s degree.
• Demonstrated ability to manage scheduling and administrative tasks in a structured, organized manner.
• Experience supporting recruiting, talent acquisition, or administrative assistant functions.
• Solution-oriented mindset with the ability to handle multiple priorities and shift gears quickly.

• Strong customer focus with a commitment to providing an excellent candidate experience.
• Exceptional attention to detail and organizational skills.
• Strong oral and written communication skills for interacting with candidates, recruiters, and hiring managers.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort coordinating with both internal stakeholders and external candidates.
• Ability to identify process improvements and contribute ideas to enhance recruiting operations.

This role operates within a dynamic, fast-paced recruiting organization that emphasizes collaboration, responsiveness, and a strong candidate experience. You will work closely with recruiters and hiring teams, using tools such as MS Word, Excel, PowerPoint, and applicant tracking systems to manage interviews, candidate data, and reporting. The environment requires frequent context switching, tight deadlines, and proactive communication, offering exposure to a broad range of recruiting activities and the opportunity to help build a high-performing organization of talented individuals.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on Aug 25, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.