Inventory / Asset Manager
Job Description
We are looking for an Inventory / Asset Manager to take ownership of the accuracy, accountability, and movement of company-owned and third-party equipment. This role is central to ensuring our gear is properly tracked, documented, and accounted for throughout rentals, sub-rentals, projects, warehouse operations, and its overall lifecycle.
The position works across departments and with vendors and rental partners to maintain accurate inventory, resolve discrepancies, and build systems and processes that support efficient operations.
Candidates with experience within the live event industry HIGHLY preferred.
What You'll Do
Own inventory accuracy and asset accountability across company-owned and third-party equipment
Track equipment throughout its lifecycle, including location, condition, ownership, status, and movement
Oversee equipment movements related to rentals, sub-rentals, sales, repairs, transfers, shipping, receiving, and returns
Conduct and coordinate internal gear audits, physical inventory counts, and reconciliations
Identify, investigate, and resolve shortages, missing, lost, damaged, or otherwise unaccounted-for equipment
Ensure equipment movements, asset identification, and inventory records are accurately maintained in the inventory management system
Develop and improve inventory SOPs, workflows, and processes to support accuracy and efficiency
Coordinate with internal departments, vendors, rental houses, and sub-rental partners to resolve asset-related issues and support operational needs
What Sets You Apart
You take ownership and follow problems through to resolution
You bring structure, accuracy, and organization to fast-paced environments
You are proactive about identifying discrepancies and improving processes
You communicate clearly and work well across departments and with external partners
You can balance attention to detail with the bigger operational picture
What You Bring
1-5 years of experience in inventory, asset management, warehouse operations, equipment rental OR logistics --> experience within the production industry highly preferred (AV, lighting, staging, entertainment, or similar)
Experience with inventory or asset-tracking systems; Flex or similar platforms preferred
Experience managing company-owned and third-party or sub-rental equipment
Experience with physical inventory counts, audits, and reconciliations
Strong organizational, analytical, and problem-solving skills
Additional Requirements
Valid driver's license
Strong computer and data-entry skills
Ability to work independently and collaborate effectively across departments
Strong attention to detail and follow-through
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.
We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.
Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.
We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.
We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.
Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.
As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.
