Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist manages all aspects of accounts receivable transactions, including payment application, bank reconciliations, monthly close activities, and process improvement. This role ensures accurate and timely recording of customer payments, supports audits and special projects, and plays a key part in maintaining strong financial controls and an excellent experience for internal and external stakeholders.

Responsibilities

• Apply all customer payments, including ACH, wire transfers, credit cards, and checks, into the accounting system accurately and in a timely manner.
• Manage the full credit card process, including entering and updating monthly subscriptions, adjusting payment amounts, updating expiration dates, and addressing declines.
• Complete bank reconciliations for all accounts receivable transactions, including ACH, credit card, and check payments.
• Research and resolve issues related to chargebacks, declines (ACH, credit card, NSF), and short payments to ensure accurate customer accounts.
• Execute the monthly accounts receivable close process, including closing the AR module and completing AR reconciliations.
• Review existing accounts receivable processes and procedures and provide suggestions for improvement and automation.
• Support audit requests by preparing and providing accounts receivable documentation and responding to information inquiries.
• Assist with special projects related to accounts receivable and finance as needed.
• Maintain and update the Accounts Receivables manual to ensure procedures are current and clearly documented.
• Serve as a backup to Collections staff, supporting collection activities when required.
• Handle escalated calls from sellers, lenders, field personnel, and Customer Care, resolving accounts receivable-related issues professionally and effectively.

Essential Skills

• Minimum of 2 years of experience in accounts receivable.
• Hands-on experience posting customer payments, including ACH, credit card, and check transactions.
• Proficiency in bank reconciliations for accounts receivable activity.
• Experience with month-end close processes related to accounts receivable.
• Strong Microsoft Excel skills, including VLOOKUP and pivot tables.
• Solid understanding of accounting principles as they relate to accounts receivable.
• Ability to research and resolve payment discrepancies, chargebacks, and declines.
• Strong attention to detail and accuracy in financial data entry and reconciliation.
• Effective verbal and written communication skills for interacting with internal teams and external stakeholders.

This is a Contract to Hire position based out of Ontario, CA.

The pay range for this position is $23.56 - $29.47/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Ontario,CA.

This position is anticipated to close on Sep 2, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.