Administrative Assistant / Bookkeeper

Administrative Assistant / Bookkeeper
Richardson, TX
Full-Time | On-Site
$22.00–$24.00 per hour, depending on experience

About Our Company

We are a growing organization that provides strategic, administrative, and operational support across multiple businesses and industries. We focus on practical solutions that improve business performance, streamline processes, and support sustainable growth.

Our team works closely across departments to address day-to-day business needs and larger organizational initiatives. We value professionalism, integrity, accountability, organization, and continuous learning.

This position offers an opportunity to become an important part of a growing organization while developing experience across both administrative operations and accounting.

Position Overview

We are seeking a dependable, organized, and detail-oriented Administrative Assistant / Bookkeeper to join our team in Richardson, Texas.

This is a full-time, on-site position combining day-to-day administrative responsibilities with bookkeeping and financial support.

The ideal candidate is someone who is comfortable working with numbers, maintaining accurate financial records, using accounting software, communicating professionally, and managing multiple priorities at the same time.

This individual will work closely with management and other members of our team to help ensure our administrative and financial operations remain organized, accurate, and efficient.

Key Responsibilities

Bookkeeping & Financial Support

• Process invoices and maintain accurate financial records
• Manage accounts payable and accounts receivable
• Record and categorize daily financial transactions
• Prepare and enter journal entries
• Perform account and bank reconciliations
• Assist with the preparation of financial statements and internal reports
• Maintain organized accounting records and supporting documentation
• Use accounting software, particularly QuickBooks, to record and manage transactions
• Assist management with additional bookkeeping and financial administrative needs
• Help ensure financial records are complete, accurate, and maintained in a timely manner

Administrative Support

• Support day-to-day office and administrative operations
• Maintain organized physical and electronic files
• Prepare, organize, and update company records and documents
• Manage correspondence and assist with professional communications
• Schedule meetings and assist with calendar coordination
• Prepare reports, spreadsheets, and other administrative materials
• Assist management and team members with special projects
• Help track deadlines, follow-ups, and outstanding administrative items
• Provide general support to leadership and other departments as needed

Required Qualifications

• Previous bookkeeping, accounting, or finance-related experience
• Experience handling daily financial transactions and account reconciliations
• Hands-on experience with accounting software, preferably QuickBooks
• Strong attention to detail and commitment to accuracy
• Strong organizational and time-management skills
• Ability to manage multiple responsibilities and deadlines
• Comfortable working with financial records, spreadsheets, and administrative documentation
• Ability to maintain confidentiality when handling company, employee, and financial information
• Strong written and verbal communication skills
• Dependable, professional, and responsible
• Ability to work effectively both independently and as part of a team

Preferred Qualifications

• Previous experience in a combined administrative assistant and bookkeeping position
• Proficiency with QuickBooks
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Experience supporting management or company leadership
• Experience preparing financial or operational reports
• Experience maintaining organized business and accounting records
• Ability to learn new systems and processes quickly
• Experience working in a growing or multi-company business environment is a plus

Who We’re Looking For

We are looking for someone who takes ownership of their work and understands that the small details matter.

The right candidate will be organized, dependable, and comfortable balancing bookkeeping responsibilities with a variety of administrative tasks. You should be willing to ask questions, learn new processes, follow through on assignments, and communicate when something needs attention.

Because our company supports multiple business operations, this role is ideal for someone who enjoys variety, wants to continue developing professionally, and is interested in growing into greater responsibilities over time.

Compensation & Benefits

Pay: $22.00–$24.00 per hour, depending on experience

Benefits include:

• Health insurance
• 401(k) with company matching
• Paid Time Off (PTO)
• Paid vacation
• Paid sick time
• Professional development and advancement opportunities

Schedule & Work Location

Job Type: Full-Time
Work Location: On-site in Richardson, Texas

We are an equal opportunity employer. Employment decisions are based on qualifications, merit, performance, and business needs.