Bilingual Administrative Assistant

We are seeking a highly organized, dependable, and bilingual Administrative Assistant to join the On-Demand Staffing team. This position plays an important role in supporting daily office operations, coordinating applicant flow, assisting with employee onboarding, and maintaining efficient administrative processes.

The ideal candidate will have strong computer and organizational skills, excellent customer service abilities, and the ability to communicate professionally and effectively in both English and Spanish. The successful candidate will be proactive, detail-oriented, and comfortable working in a fast-paced, people-focused environment.

Key Responsibilities

• Answer incoming calls and provide friendly, professional customer service.
• Assist with applicant intake and candidate flow
• Complete and maintain new-hire documentation, including I-9 and W-4 forms.
• Communicate professionally with clients, applicants, and employees in both English and Spanish
• Assist field employees with end-of-day processes and resolve questions or concerns as needed.
• Process and provide daily payroll to field employees
• Provide general administrative and clerical support to ensure smooth daily office operations.
• Assist with additional duties and projects as needed to meet business needs.

Qualifications & Skills

• Fluency in English and Spanish, with strong verbal and written communication skills in both languages.
• Excellent computer skills, including proficiency with Microsoft Word, Excel, Outlook
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Previous administrative or clerical experience is required.
• Experience working in a staffing agency, employment office, HR, or similar environment is preferred.
• Ability to communicate effectively and build positive relationships with a diverse group of applicants, employees, and clients
• 2–3 years of office support or administrative experience, preferably in an HR-related field.
• Ability to maintain confidentiality and handle sensitive employee information professionally.

Schedule & Compensation

• Hours: 9:00 AM – 6:00 PM
• Schedule: Monday–Friday, with every other Saturday
• Additional Availability: Mid-day or adjusted shifts may be required based on business needs.
• Pay: $20.00–$23.00 per hour
• Employment Type: Permanent

Position is contingent on a criminal background and drug screen

At On-Demand Staffing, we are committed to understanding each client's unique business needs and providing customized workforce solutions. Through our Shared Success Strategy, we help our clients build reliable teams while minimizing staffing risks and creating successful, long-term partnerships.

On-Demand is an Equal Opportunity Employer. All qualified applicants will get-same consideration for jobs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

At On Demand Staffing we specialize in providing workforce solutions that help businesses succeed while creating meaningful opportunities for employees. As we continue to grow, we’re constantly seeking skilled talent to join our team!