Billing Administrator

Billing Administrator

Location: Beaumont, TX
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Pay Rate: $22.00 – $25.00 per hour
Industry: Industrial Services / Field Operations Support

Position Summary

We are seeking a detail-oriented Billing Administrator to support billing operations, job cost tracking, customer invoicing, and administrative coordination for our Beaumont Industrial Services division. This role plays a key part in ensuring accurate billing, operational documentation compliance, and efficient office support for both field operations and leadership.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Billing & Revenue Support

• Prepare and process customer invoices based on field tickets, job reports, and service documentation
• Review field paperwork for accuracy, completeness, and required approvals
• Verify labor hours, equipment usage, materials, and job coding
• Submit billing packages according to contract requirements
• Track invoice status and assist with collections follow-up
• Support accounts receivable coordination and billing inquiries
• Assist with certified payroll and project billing as needed
• Ensure compliance with customer billing requirements (plants, industrial sites, outages)

Administrative & Operational Support

• Maintain job files, service documentation, and operational records
• Assist with scheduling coordination between field teams and customers
• Support onboarding documentation and employee file tracking
• Maintain office supplies, records, and filing systems
• Assist leadership with reporting and administrative tasks
• Support timekeeping and payroll documentation submission

Customer & Office Coordination

• Serve as an administrative point of contact for customers and vendors
• Coordinate communication between field operations and office staff
• Support work order tracking and service requests
• Assist with site access documentation and compliance records

Qualifications

Required

• 2+ years of billing, administrative, accounting support, or office coordination experience
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong communication and customer service skills

Preferred

• Experience in industrial services, construction, or field operations environments
• Job costing or industrial billing experience
• Experience with payroll, timekeeping, or AR processes
• ERP/accounting software experience (NetSuite, QuickBooks, Paycor, etc.)
• Certified payroll or contract billing experience

Core Competencies

• Attention to detail
• Accountability
• Strong communication
• Customer-focused mindset
• Confidentiality and professionalism
• Process improvement orientation

Work Environment

• Office-based role supporting field operations
• Occasional interaction with field teams and industrial job sites
• Regular computer-based work requiring extended sitting/desk use

Equal Employment Opportunity

This employer is an Equal Opportunity Employer.

ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.