Accounting Assistant

ACCOUNTING & FINANCE ASSISTANT (Brooklyn, NY)
Starting Pay: $20.00-$25.00/hr.

JOB DUTIES:

• Generate and send customer invoices.
• Apply customer payments.
• Monitor aging reports.
• Contact customers regarding overdue balances.
• Resolve billing discrepancies.
• Process customer credits and refunds.
• Maintain accurate customer account records.
• Enter vendor bills and expenses.
• Verify quantities, pricing, and purchase documentation.
• Schedule and process vendor payments.
• Maintain vendor files.
• Resolve vendor billing issues.
• Reconcile vendor statements.
• Perform daily bank transaction matching.
• Complete credit card reconciliations.
• Reconcile deposits and payments.
• Perform monthly bank reconciliations.
• Investigate and resolve discrepancies.
• Maintain accurate QuickBooks Online records.
• Review inventory-related purchases for accuracy.
• Assist external CPA as needed.
• Respond to customer billing inquiries.
• Communicate with vendors regarding account matters.
• Perform filing and document management.
• Maintain organized accounting records.
• Complete other finance and office duties as assigned.

REQUIREMENTS:

• 2+ years of bookkeeping, accounts payable, accounts receivable, or accounting experience.
• Experience with QuickBooks Online.
• Strong Microsoft Excel skills.
• Excellent organizational skills.
• Strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities.
• Strong problem-solving skills.
• Experience with inventory accounting preferred.
• Experience reconciling bank and credit card accounts preferred.
• Construction, service, or field service industry experience preferred.
• Experience with CRM or field service software preferred.