Administrative and Operations Coordinator

Job Description

We are seeking a detail-oriented and organized Administrative and Operations Coordinator to support the company’s day-to-day administrative, logistics, and operational activities. This position will coordinate supply chain operations, oversee outsourced warehouse activities, manage order fulfillment, and assist with inventory and customs-related processes.

Key Responsibilities

• Coordinate day-to-day supply chain and logistics operations, ensuring timely and efficient movement of goods.
• Manage and coordinate customs clearance processes, including required documentation and communication with customs brokers and logistics partners.
• Oversee and coordinate operations with third-party logistics (3PL) warehouses, including inventory management, receiving, storage, and shipping.
• Monitor and coordinate daily order fulfillment, ensuring orders are processed accurately and shipped on schedule.
• Conduct and coordinate inventory audits to maintain accurate inventory records and identify discrepancies.
• Maintain and organize operational records, shipping documents, invoices, and inventory-related documentation.
• Communicate with suppliers, carriers, warehouse partners, customs brokers, and internal teams to resolve operational issues.
• Track shipments and inventory movements and provide updates on order and logistics status.
• Assist with general administrative and operational tasks as needed to ensure smooth business operations.
• Identify opportunities to improve operational efficiency, accuracy, and cost-effectiveness.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred.
• Experience working with 3PL warehouses, order fulfillment, inventory management, and customs clearance preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with inventory or logistics management systems is a plus.