Accounts Payable Specialist (Construction Industry)

Job Summary

We are seeking a detail-oriented and highly organized Accounts Payable Specialist with construction industry experience to join our growing team. This position is responsible for managing high-volume accounts payable activities across multiple entities while ensuring accuracy, compliance, and timely processing of invoices and vendor payments. The ideal candidate will have a strong understanding of construction accounting practices, job costing, purchase orders, subcontractor documentation, and multi-entity accounting environments.

Required Experience

'05; Minimum 1 year of Accounts Payable experience in the Construction Industry

Key Responsibilities

• Process high-volume Accounts Payable invoices
• Monitor AP email inbox and scan incoming invoices
• Open, sort, and scan mailed invoices
• Maintain organized digital invoice records
• Verify invoices are coded correctly to jobs and cost codes
• Enter and post invoices in QuickBooks across multiple entities
• Create Purchase Orders from approved vendor quotes
• Match invoices to Purchase Orders
• Obtain approvals for invoices and check requests
• Reconcile vendor statements and resolve discrepancies
• Process company credit card transactions and payments
• Maintain vendor records, including:
• • W-9 Forms
  • Certificates of Insurance
  • Workers' Compensation Documents
  • Subcontractor Agreements
• Manage multiple priorities and meet deadlines in a fast-paced environment
• Handle confidential information with professionalism

Qualifications

• 1+ year of construction industry Accounts Payable experience required
• Experience with job costing and cost code allocation
• QuickBooks experience preferred
• Strong attention to detail and organizational skills
• Ability to work in a multi-entity accounting environment
• Proficient in Microsoft Office, especially Excel
• Strong communication and follow-up skills

Benefits

After 60 days of employment:

'05; Medical, Dental & Vision Insurance (United Healthcare)
'05; Company pays 50% of employee medical premium
'05; Two weeks paid vacation annually (prorated first year)
'05; Paid Holidays:

• New Year's Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day & Day After
• Christmas Day

An employment agency serving Franklin, Brentwood, Spring Hill, Columbia, Murfreesboro and Manchester Tennessee and surrounding areas, Express Employment Professionals has job opportunities for general and skilled laborers as well as technical, industrial, and office services positions.