Payroll / Accounting Specialist

Position Overview:

A well-established organization is seeking a Payroll & Accounting Specialist to manage payroll administration while also supporting Accounts Receivable, Accounts Payable, and general accounting functions.

Reporting to the Controller, this position will ensure payroll is processed accurately and on time, maintain confidential employee and financial records, complete payroll-related reconciliations, and assist with month-end close. The ideal candidate has hands-on payroll experience for 100 or more employees and is also comfortable supporting AP, AR, and general accounting activities.

Primary Responsibilities:

Payroll Administration:

• Process accurate and timely payroll for more than 100 employees
• Enter and review new hires, employee changes, bonuses, additional earnings, deductions, direct deposits, and retroactive adjustments
• Process garnishments, child-support orders, tax levies, employee loans, and other required deductions
• Audit employee timecards, payroll transactions, and payroll reports for accuracy
• Process payroll tax withholdings and employee benefit deductions
• Maintain complete and confidential payroll and employee records
• Prepare payroll journal entries, reconciliations, and supporting documentation
• Research and resolve payroll discrepancies and employee questions
• Process payroll checks and electronic payroll transactions
• Remain current on payroll regulations and compliance requirements

Accounts Receivable:

• Record and apply customer payments received through checks, ACH, lockbox, credit cards, and other payment methods
• Maintain customer invoices, debits, credits, adjustments, and account records
• Research and resolve customer account discrepancies
• Coordinate with customers and internal departments regarding payment issues
• Process authorized deductions and assist with collection activity
• Prepare AR aging reports, account reconciliations, and monthly summaries

Accounts Payable:

• Enter and process vendor invoices
• Perform two-way and three-way matching among invoices, purchase orders, and receiving documentation
• Research invoice, pricing, and receiving discrepancies
• Prepare vendor payments and maintain accurate supporting documentation
• Reconcile AP and accrual reports to the general ledger
• Assist with AP month-end cutoff and outstanding invoice reporting
• Support sales and use tax reporting and annual 1099 preparation

General Accounting Support:

• Assist with month-end and year-end closing procedures
• Prepare account reconciliations and supporting schedules
• Research and resolve accounting discrepancies
• Assist the Controller with audits, financial reporting, budget support, and special projects
• Maintain accurate and audit-ready accounting documentation
• Support accounting-system improvements and future ERP enhancements
• Provide backup administrative support when necessary

Qualifications:

• High school diploma or GED required; additional accounting or payroll education is preferred
• At least two years of payroll, Accounts Receivable, and Accounts Payable experience
• Hands-on payroll-processing experience required
• Experience processing payroll for 100 or more employees strongly preferred
• Familiarity with payroll taxes, garnishments, child-support orders, deductions, and direct deposits
• Experience with month-end close, general ledger activity, and account reconciliations
• Understanding of basic GAAP principles
• Proficiency with Microsoft Excel and Microsoft Office
• Experience with payroll, accounting, or ERP software
• Ability to learn new systems quickly
• Strong attention to detail, accuracy, and confidentiality
• Excellent organization, communication, and problem-solving skills
• Ability to manage multiple deadlines and work independently
• Occasional overtime availability during payroll processing, month-end, year-end, or audits

What Success Looks Like:

• Payroll is processed accurately and on schedule
• Employee deductions, taxes, and garnishments are properly administered
• Payroll, AP, and AR reconciliations are complete and accurate
• Employee and financial information remains strictly confidential
• Accounting discrepancies are investigated and resolved promptly
• Month-end close documentation is organized and audit-ready
• Internal departments receive timely and professional accounting support

Pay Details: $28.84 to $36.06 per hour

Search managed by: Blanca Gomez

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.