Construction-Executive Assistant to CEO

Executive Assistant to the CEO

RollShield LLC – Clearwater, Florida

Full-Time Position

About RollShield LLC:

RollShield LLC is a leading manufacturer and installer of hurricane protection products, specializing in hurricane shutters, impact windows and doors, and other exterior home improvement solutions. We are a growing construction and manufacturing company committed to quality, customer service, and protecting homes and businesses throughout Florida.

We are seeking a highly organized, proactive, and dependable Executive Assistant to the CEO who can serve as a trusted right hand to the CEO and help keep priorities, communication, projects, and daily operations moving efficiently.

This is a key position for someone who thrives in a fast-paced environment, takes initiative, solves problems, and can confidently manage a wide variety of responsibilities with professionalism and discretion.

Key Responsibilities:

• Provide direct executive and administrative support to the CEO.
• Manage the CEO’s calendar, appointments, meetings, priorities, and daily schedule.
• Coordinate meetings, phone calls, follow-ups, and internal and external communications.
• Help prioritize incoming requests and ensure important matters receive timely attention.
• Draft and prepare correspondence, emails, reports, documents, presentations, and other business materials.
• Track projects, assignments, deadlines, and action items to ensure appropriate follow-through.
• Communicate with employees, customers, vendors, contractors, attorneys, and other business partners on behalf of the CEO when appropriate.
• Assist the CEO with coordinating activities across multiple departments.
• Follow up with managers and team members regarding outstanding projects, assignments, and deadlines.
• Organize and maintain confidential company and executive records.
• Assist with contracts, permits, proposals, customer documentation, and other construction-related paperwork as needed.
• Help identify operational issues and proactively work toward solutions.
• Research information and prepare summaries or recommendations for the CEO.
• Assist with special projects and company initiatives.
• Maintain a high level of confidentiality regarding company, employee, customer, financial, and executive matters.
• Help create organization, accountability, and efficiency in a busy, rapidly changing environment.
• Perform additional executive-level administrative and operational duties as needed.

Qualifications:

• Previous experience as an Executive Assistant, Executive Administrator, Office Manager, Operations Coordinator, or similar role strongly preferred.
• Experience supporting a CEO, owner, president, or senior executive is highly desirable.
• Construction, manufacturing, home improvement, windows and doors, or related industry experience is a plus.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent follow-through and attention to detail.
• Ability to manage multiple priorities and shifting deadlines without losing track of important details.
• Strong problem-solving skills and the ability to work independently.
• Confident, professional, and comfortable communicating with people at all levels of an organization.
• Proactive mindset with the ability to anticipate needs rather than waiting to be directed.
• Strong computer skills, including Microsoft Office, Excel, Word, Outlook, and general business software.
• Ability to learn new programs and systems quickly.
• Sound judgment and the ability to handle sensitive and confidential information with discretion.
• Dependable, resourceful, and willing to take ownership of responsibilities.

The Ideal Candidate:

• The ideal candidate is someone who sees what needs to be done and takes action. You are highly organized, resourceful, detail-oriented, and comfortable working directly with an entrepreneurial CEO in a fast-moving environment.
• You can shift from scheduling an important meeting to following up on a construction project, preparing a document, speaking with a customer or vendor, or helping resolve an internal issue—all while keeping the CEO’s most important priorities on track.
• You are not looking for a position where you simply wait for instructions. You enjoy being involved, taking ownership, solving problems, and becoming an integral part of a growing company.

Benefits:

• RollShield LLC offers a competitive compensation and benefits package, which may include:
• Competitive pay based on experience
• Full-time employment
• Paid time off
• Paid holidays
• Opportunities for professional growth and advancement
• Stable position with an established and growing Florida company
• Fast-paced, collaborative work environment
• Opportunity to work directly with company leadership and have a meaningful impact on the organization

Why Join RollShield?

This is an excellent opportunity for an experienced Executive Assistant who wants to be more than an administrator. You will work closely with the CEO and play an important role in helping organize, coordinate, and support the continued growth of one of Florida’s leading hurricane protection and home improvement companies.

If you are organized, motivated, proactive, and ready to become a trusted right hand to the CEO, we would love to hear from you!.

RollShield LLC is the largest and most diversified home improvement products manufacturer in the industry. We have 5 divisions and we manufacture, sell, and install. We never stop growing and we have many positions available. We are dedicated to providing the very best products and experience available. We value our employees and customers.