MAINTENANCE ADMINISTRATIVE ASSISTANT

Job Responsibilities:

• Prepare and update quotes for maintenance parts and services.
• Record what is being purchased, quantity, price, vendor, and where it is going.
• Compare vendors and obtain the best available prices.
• Verify invoices and prices to prevent overpayment.
• Track parts purchased and ensure they are assigned to the correct unit or repair.
• Monitor inventory to prevent loss, duplicate purchases, and over-ordering.
• Verify received parts and quantities.
• Track returns, credits, and missing or incorrect parts.
• Maintain organized maintenance records and spreadsheets.
• Communicate with vendors, mechanics, and management regarding parts and purchases.
• Help identify opportunities to reduce maintenance costs.

Requirements:

• Strong organizational and attention-to-detail skills.
• Good with numbers and basic computer programs.
• Experience with purchasing, inventory, maintenance, or trucking is preferred.
• Excel/Google Sheets experience preferred.
• Bilingual English/Spanish preferred.
• MIN 2 years of experience with truck fleet transportation mainenance
• Knowledge of truck and trailer parts

Schedule:

Monday through Friday

7:30 AM – 4:00 PM