Office Manager / Bookkeeper / HR Admin

Office Manager / Bookkeeper / HR Admin

About the Role

JJ Builders is looking for an organized and dependable Office Manager, Bookkeeper & HR Admin to support our day-to-day office operations, bookkeeping, HR administration, and client communication.

This role is ideal for someone who is detail-oriented, comfortable working with numbers and people, and able to manage multiple responsibilities in a fast-paced construction environment.

Key Responsibilities

Office Management & Client Support

· Manage day-to-day office operations and administrative needs

· Answer inbound calls from potential and existing clients professionally

· Gather basic client and project information and route inquiries to the appropriate team member

· Assist with scheduling, internal communication, and follow-ups

· Maintain organized company files, records, and office systems

· Coordinate office supplies, vendors, and general office needs

· Support leadership and team members with administrative tasks

Bookkeeping & Construction Accounting

· Maintain accurate financial records in QuickBooks

· Manage accounts payable and accounts receivable

· Perform bank and credit card reconciliations

· Assist with payroll, monthly close, and year-end reporting

· Coordinate with the company's CPA for tax preparation and compliance

· Track project costs, including labor, materials, and subcontractors

· Assist with progress billing, retainage, change orders, and cost allocation

· Maintain organized and accurate financial documentation

HR Administration

· Maintain confidential and up-to-date employee records

· Prepare and process new-hire and employee paperwork

· Support employee onboarding and offboarding

· Track required employee documentation and follow up on missing paperwork

· Help improve HR administrative processes

Required Qualifications

· Minimum 2 years of QuickBooks/bookkeeping experience

· Strong understanding of AP, AR, reconciliations, and basic financial reporting

· Office management or administrative experience

· Strong organizational and multitasking skills

· Professional phone and customer service skills

· Excellent attention to detail and follow-through

· Strong written and verbal communication skills

· Ability to handle financial and employee information confidentially

Preferred Qualifications

· Construction accounting and job-costing experience

· Previous office management experience

· HR, Admin and payroll experience

· Experience with construction billing, retainage, and change orders

· Experience supporting a small to mid-sized business

· Must be able to reliably report to the JJ Builders office in Holtwood, PA.

What Success Looks Like

· Office operations are organized and running efficiently

· Financial records and job costs are accurate and current

· Potential client calls are handled professionally and followed up promptly

· Employee and HR documentation is complete and organized

· Administrative and financial deadlines are consistently met

· Leadership receives clear, proactive communication

· Tasks are followed through from start to completion

We’re looking for someone who can take ownership of the office, keep the numbers organized, support our employees, and help ensure clients receive a professional experience from their first interaction with JJ Builders.

JJ’s CORE VALUES

Ensuring Safety for Employees and others working around us is always #1 priority.
Be responsible for our Environment & respectful to our employees, Neighbors & communities.
Adapt and overcome by constantly pushing outside of the comfort zone and Providing employees with continuous training for personal growth.
Always Being a Team player by staying Humble, Hungry and people smart!

(OUR VISION)
Our vision is to be the #1 local construction company, people will choose Team JJ's because of how we value ALL relationships and build Trust and confidence with people by exceeding their expectations!

(OUR MISSION)

Is to Become Better everyday!

Provide our clients with high-end beautiful buildings.

Make sure we are giving our customers the best value by Using high quality materials and overbuilding our Buildings to withstand the test of time.

Continuously improving our Crews through training, and utilizing the latest tools and resources.

Providing well structured management staff to ensure quality control and positive communication.

Team JJ's is the Navy seals of Construction always adapting and overcoming!

Develop a Team culture by maintaining an open line of communications with clients and employees.