Receptionist Front Desk

The Front Desk Administrative Assistant serves as the primary ambassador and first point of contact for our wealth management firm. This role is crucial in creating an exceptional, high-touch first impression for high-net-worth clients, institutional partners, and guests.

Key Responsibilities

• Client Welcoming: Greet arriving clients and guests with a warm, polished, and professional demeanor; offer and prepare premium refreshments.
• Switchboard Management: Answer, screen, and intelligently route incoming phone calls; take detailed, accurate messages and proactively resolve basic inquiries.
• Meeting Room Management: Coordinate the reservation schedule for all conference rooms. Ensure meeting spaces are meticulously cleared, sanitized, and fully stocked with necessary materials (notepads, pens, water) prior to every client presentation.
• Environment Aesthetics: Maintain a pristine, organized, and sophisticated presentation in the reception area, lobby, and communal kitchen spaces at all times.

Administrative & Operations Support

• Document Logistics: Manage all incoming and outgoing mail, courier services (FedEx, UPS, DHL), and sensitive client deliveries.

Experience & Education:

• Experience: Minimum of 2–3 years of experience in a front desk, reception, or concierge role within a premium environment.
• Education: High School Diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration, Communications

Must haves:

• Best person for this position is seeking stability and a long term home.
• Business / Office attire is required for this position
• English and Spanish a must