Associate Specialist Documentation - DD2026

Work Type: 100% fully onsite
Work Hours: 8:00AM - 4:30PM

Description:
This position is Non-Exempt.
This position is responsible for reviewing and processing change requests for new documents and revisions to existing documents; responsible for processing, organizing and maintaining the Document Control System in accordance with applicable quality and regulatory guidelines.

Support the Facilities and EHS teams with processing documents in approved formats.
Support the Facilities and EHS with vendor support including: onboarding new vendors into the Ariba systems, process training, communication of needs between the team and the vendors through email or by video meetings/phone calls.
Facilities and EHS information and process support tasks.
Process documents that support Facilities or EHS contracts, purchases or project processes.
Secure and control access of documentation as required by established procedures.
Communicate and coordinate documentation approvals with various departments.
Participate on cross-functional project teams.
Other duties and responsibilities as assigned.
General Office Support for the Facilities and EHS department.
Follow Facilities and EHS rules and procedures for your department. Report EHS incidents and / or unsafe acts and conditions promptly to supervision. Forward any opportunities to improve the EHS program to supervision.

Requirements:
Typically requires 2 or more years of relevant work experience or exposure within a regulated environment to sufficiently demonstrate the core job responsibilities of the position.
Ability to clearly, concisely and accurately convey communications.
Influence and provide leadership related to documentation and process requirements, most specific to the purchasing of goods and service for the department.
Ability to form and develop interpersonal, professional relationships.
An equivalent combination of education and work experience. Associates Degree preferred.
Display socially and professionally appropriate behavior.
Ability to work independently and in groups.
Demonstrated initiative and problem-solving skills.
Critical-thinking skills.
Ability and aptitude to use various types of databases and other computer software.
Ability to prioritize.
Strong organizational skills and ability to manage projects.
Ability and aptitude to provide solutions and contingency plans through the comprehensive review of alternatives.
Not meeting requirements may result in delays and additional cost may be incurred.
Must have great organizational skills, know how to use basic Excel skills.
This is an in-office position 100% of the time. Some background working in a professional office environment is helpful.
Minimum of an Associates Degree (± 13 years) and may account for experience requirement.

TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal.

We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness.