Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to provide support to a fast-paced office environment in Austin, Texas. This contract position is ideal for someone who is highly organized, comfortable with scheduling virtual meetings, and able to manage changing priorities with accuracy and professionalism. The role offers the opportunity to contribute to a small, fast-paced team that supports a large client base while handling essential administrative coordination.

Responsibilities:

• Coordinate and manage Zoom meetings, including setting schedules, sending invitations, and ensuring calls run smoothly.

• Maintain calendars and organize appointments through Outlook to support daily team operations.

• Enter, update, and track administrative data with a high level of accuracy and attention to detail.

• Provide front-office and receptionist support, including handling inbound calls and directing inquiries appropriately.

• Assist the team with shifting project needs by taking on new tasks and adjusting priorities as business demands change.

• Support a high-volume administrative environment by helping a small team stay organized and responsive to client needs.

• Previous experience in an administrative assistant, office support, or receptionist role.
• Proficiency with Microsoft Outlook and confidence using Zoom or similar virtual meeting platforms.
• Strong data entry skills with consistent accuracy and attention to detail.
• Ability to manage multiple assignments, stay organized, and follow through on time-sensitive tasks.
• Comfortable handling inbound phone calls in a courteous and detail-focused manner.
• Dependable work habits and the ability to work effectively in a structured team environment.