Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in Dallas, Texas in a contract capacity with the potential to become permanent. This position is well suited for a detail-oriented accounting specialist who can manage invoice processing, vendor payments, and account reconciliations in a fast-paced environment. The role offers the opportunity to support a growing business while partnering with internal teams to keep payables accurate, compliant, and on schedule.

Responsibilities:
• Manage end-to-end accounts payable activities by reviewing vendor invoices, credit memos, and supporting documents for accuracy and timely processing.
• Perform three-way matching across purchase orders, receiving records, and invoices to confirm proper authorization before payment.
• Assign general ledger coding and enter payable transactions into NetSuite in line with accounting policies and internal controls.
• Coordinate weekly disbursement cycles, including ACH, wire, and check payments, while ensuring required approvals are in place.
• Reconcile supplier statements, investigate billing variances, and address vendor questions with clear and timely follow-up.
• Maintain complete vendor documentation, including tax forms and records needed for 1099 reporting and year-end filing support.
• Review aging activity regularly to identify overdue balances, escalation items, or payment risks that require attention.
• Assist with month-end accounting tasks by preparing accrual support, reconciling AP records to the general ledger, and helping with related journal entries.
• Contribute to process improvement efforts by identifying opportunities for greater efficiency, stronger controls, and automation within accounts payable.
• Organize invoices and payment records in a manner that supports audit readiness and compliance with document retention standards.

• 2-5 years of experience in accounts payable or a closely related accounting function.
• Associate's or Bachelor's degree in Accounting, Finance, or a related discipline preferred; comparable practical experience will also be considered.
• Hands-on experience with invoice coding, payment processing, and core accounts payable controls.
• Strong proficiency with NetSuite is required, with the ability to accurately enter and manage AP transactions.
• Advanced Excel capability, including creating pivot tables, vlookups and spreadsheet-based reconciliations.
• High level of accuracy, attention to detail, and organization when working with financial records and deadlines.
• Effective written and verbal communication skills for working with vendors and cross-functional internal teams.
• Ability to handle confidential financial information professionally and with discretion.