Workplace Coordinator

Robert Half is partnering with a dynamic biotechnology company seeking an Entry-Level Office Assistant / Workplace Coordinator to join its team. This is an excellent opportunity for someone who is organized, personable, eager to learn, and excited to build their career in a professional, fast-paced biotech environment.

You don't need years of experience to succeed in this position. We are open to recent college graduates and early-career professionals who bring a positive attitude, strong communication skills, attention to detail, and a willingness to learn.

Key Responsibilities

• Welcome employees, visitors, candidates, and vendors in a professional and friendly manner.
• Help maintain a clean, organized, and welcoming office environment.
• Monitor and replenish office, kitchen, and breakroom supplies.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with meeting room setup, catering, and office events.
• Support basic office moves, furniture arrangements, and workplace organization.
• Coordinate with building management, janitorial services, maintenance, and other vendors as needed.
• Assist employees with basic workplace requests and direct questions to the appropriate team.
• Maintain office supply inventory and place orders when needed.
• Provide administrative support to the HR, People, Facilities, and/or Operations teams.
• Help maintain workplace documentation, calendars, and basic spreadsheets.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Recent college graduate or 1+ year of office, customer service, administrative, hospitality, or workplace experience preferred.
• Strong organizational skills and attention to detail.
• Professional, friendly, and service-oriented personality.
• Comfortable communicating with employees at all levels.
• Basic proficiency with Microsoft Office or Google Workspace.
• Ability to manage multiple priorities and follow through on tasks.
• Reliable, punctual, and willing to be hands-on.
• Ability to work independently while also being a strong team player.

• 5+ years of experience in office coordination, administrative support, hospitality, customer service, or a similar workplace-facing role.
• Strong organizational skills with careful attention to detail and the ability to keep multiple tasks moving efficiently.
• Clear and detail-focused communication style with a friendly, service-focused approach when interacting with employees, guests, and vendors.
• Working knowledge of Microsoft Office or Google Workspace, including Outlook, calendars, and basic spreadsheet management.
• Ability to prioritize changing responsibilities, follow through on assignments, and work effectively with limited supervision.
• Dependable, punctual, and comfortable taking a hands-on approach to stocking, room setup, and general workplace support activities.
• Capable of collaborating across teams while also managing individual responsibilities independently.
• Physical ability to handle light lifting and assist with supply movement, room arrangements, and workplace restocking tasks as need