Ap/ar Coordinator

Job Title: AP/AR Coordinator

Job Description

The AP/AR Coordinator supports day-to-day accounting operations across both Accounts Payable and Accounts Receivable functions. This role manages high-volume invoice processing, vendor and customer account activities, payment processing, ERP system maintenance, and assists with audits and special projects. It offers an excellent opportunity for an accounting professional to gain well-rounded experience in a collaborative, fast-paced environment with significant exposure to leadership and complex accounting operations.

Responsibilities

• Monitor and manage the Accounts Payable email inbox to ensure timely review and processing of incoming invoices and vendor communications.
• Respond promptly and professionally to vendor payment inquiries and provide status updates as needed.
• Route invoices through the appropriate approval workflows and ensure all required authorizations are obtained.
• Code invoices accurately to the appropriate General Ledger accounts in accordance with company policies.
• Process freight and maintenance invoices and verify supporting documentation for accuracy and completeness.
• Review and reconcile vendor statements, identify discrepancies, and resolve outstanding issues.
• Research and resolve invoice discrepancies, including pricing, quantity, and purchase order mismatches.
• Assist with audit requests and accounting projects related to Accounts Payable and ensure proper documentation is available.
• Provide backup support to Accounts Payable personnel and assist with workload coverage as needed.
• Monitor and manage the Accounts Receivable email inbox to ensure timely response to customer inquiries and billing requests.
• Upload customer invoices to various customer portals and ensure successful submission and acceptance.
• Process customer payments and credit card transactions accurately and in a timely manner.
• Establish and maintain customer accounts within the ERP system, including setting up new accounts and updating existing information.
• Assist with billing and invoicing activities, ensuring accuracy and completeness of all customer invoices.
• Support collections efforts by assisting with follow-up on past-due accounts and reviewing aging reports.
• Assist with audit requests and accounting projects related to Accounts Receivable and provide necessary support documentation.
• Perform invoice matching (2-way and 3-way match) and purchase order processing to ensure accurate payment and compliance.
• Support vendor reconciliation and account reconciliation activities to maintain accurate financial records.
• Assist with cash applications, payment posting, ACH and wire processing, and expense reporting.
• Contribute to month-end close support, including journal entry preparation, ERP data maintenance, and financial record management.
• Participate in process improvement initiatives, workflow management, and audit preparation to enhance efficiency and compliance.
• Collaborate with cross-functional teams, including shared services and other departments, to resolve issues and support continuous improvement.
• Manage multiple priorities in a deadline-driven environment while maintaining high accuracy and attention to detail.

Essential Skills

• 1–2+ years of Accounts Payable and/or Accounts Receivable experience.
• Experience processing high-volume invoices.
• Experience processing and coding invoices, including invoice matching and purchase order-related transactions.
• Knowledge of invoice coding and General Ledger structures.
• Experience working within ERP systems, including ERP data maintenance and customer account setup.
• Strong Microsoft Excel skills.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to multitask and manage competing priorities.
• Ability to work across both Accounts Payable and Accounts Receivable functions.
• Experience supporting both AP and AR functions simultaneously (preferred).
• Experience with Canopy software (preferred).
• Prior experience in manufacturing, distribution, or logistics environments (preferred).
• Exposure to audits and month-end close activities (preferred).

Additional Skills & Qualifications

• Accounts Payable and Accounts Receivable processing, including invoice processing and payment processing.
• Invoice matching (2-way and 3-way match) and purchase order processing.
• Vendor reconciliation, vendor relations, and vendor management.
• Account reconciliation and financial record management.
• Cash applications, payment posting, and credit card processing.
• ACH and wire processing and expense reporting.
• Billing and invoicing, including uploading invoices to customer portals.
• Collections support, aging report review, and open receivables management.
• Month-end close support and journal entry preparation.
• Audit support and audit preparation, including responding to audit requests.
• Experience in a shared services environment and high-volume transaction processing.
• Customer account setup and maintenance within ERP systems.
• Customer relations and customer service in a finance or accounting context.
• Compliance awareness and support for process improvement initiatives.
• Workflow management and cross-functional communication.
• Strong time management, problem solving, and critical thinking skills.
• Ability to multi-task and perform effectively in a deadline-driven environment.
• Accuracy and attention to detail in all accounting-related tasks.

Work Environment

This role is fully onsite within a collaborative accounting department that operates in a fast-paced manufacturing and distribution environment. The team includes one AP Lead and three AR associates, providing opportunities for mentorship, cross-training, and close collaboration. The organization combines the stability and resources of an established company with the culture of a family-owned business, emphasizing accountability, hard work, and continuous improvement. The company has recently invested in a state-of-the-art headquarters and production facility, reflecting a strong commitment to future growth and long-term success. Employees gain exposure to complex accounting operations that support premier restaurant, hospitality, and related businesses, and they work closely with leadership and key decision-makers. The environment encourages contributing ideas, improving processes, and making a direct impact, with meaningful long-term career growth potential as operations and market presence continue to expand.

This is a Contract to Hire position based out of Hammond, IN.

The pay range for this position is $54000.00 - $61000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Hammond,IN.

This position is anticipated to close on Aug 25, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.