Procurement Specialist

We are looking for a Procurement Specialist to support a Long-term Contract position based in Baltimore, Maryland. This role is suited for someone who can navigate complex procurement activities, produce formal solicitation materials, and keep purchasing workflows moving efficiently in a deadline-driven environment. The ideal candidate brings practical knowledge of the full procure-to-pay cycle, strong reporting ability in enterprise systems, and the adaptability to quickly learn organizational policies and procurement standards.

Responsibilities:

• Manage end-to-end procurement activities, guiding requests from initial intake through requisition creation, sourcing, award coordination, receipt confirmation, and invoice alignment.

• Develop and organize formal solicitation packages, including requests for proposals, requests for quotations, and requests for information, ensuring completeness and compliance with procurement standards.

• Review purchasing needs and prepare purchase orders while supporting buying processes that align with established procurement procedures and pricing expectations.

• Produce detailed procurement reports and use tracking tools to improve visibility, follow-up, and workflow efficiency across open requests and sourcing activities.

• Coordinate with internal stakeholders to clarify requirements, prioritize demand, and keep multiple procurement actions on schedule in a fast-paced setting.

• Support contract-related activities by assisting with pricing analysis, bid evaluation, and documentation needed for procurement decisions and award recommendations.

• Maintain accurate records throughout the procurement lifecycle to support audit readiness, transparency, and policy adherence.

• Contribute to process improvements within procurement request and ticket tracking workflows, including the effective use of systems.

• At least 3 years of experience in procurement.

• Hands-on experience working in procurement systems.

• Demonstrated ability to create formal bid documents, including RFPs, RFQs, and RFIs.

• Strong understanding of the complete procure-to-pay process, from request initiation through invoice matching.

• Ability to learn organizational structures, internal policies, procurement requirements quickly and accurately.

• Proven skill in managing competing deadlines and shifting priorities in a high-volume work environment.

• Working knowledge of purchasing operations, contract pricing, and sourcing or bidding processes.

• Experience using reporting and tracking tools to monitor procurement activity and support workflow management.