Intermediate Accountant

We are looking for an Intermediate Accountant to support a wide range of day-to-day and project-based accounting activities for a nonprofit organization in Honolulu, Hawaii. This position plays an important role in maintaining accurate financial records, coordinating payments and receivables, and helping ensure timely reporting across operational and donor-supported programs. The ideal candidate is detail-oriented, organized, and comfortable managing multiple accounting priorities while maintaining compliance with internal standards and funding requirements. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call Melissa at 808.452.0254.

Responsibilities:

• Administer the full accounts payable cycle by reviewing invoices, validating approvals, recording transactions accurately, and coordinating timely payment through electronic methods or check disbursements.

• Maintain complete vendor and payment records, investigate discrepancies, and communicate with staff and external partners to provide clear updates on payment status and outstanding issues.

• Record credit card activity and other authorized expenses in the accounting system with appropriate supporting documentation, ensuring transactions are posted promptly and correctly.

• Process payroll and related benefits activity while tracking employee cost allocations across multiple grants, contracts, and other funding sources.

• Manage accounts receivable tasks by preparing invoices, posting incoming payments, monitoring open balances, and following up on overdue amounts to support healthy cash flow.

• Enter a variety of revenue transactions, including receivables, check payments, donations, and non-cash contributions, with accurate coding and organized backup documentation.

• Maintain donor records in the organization’s customer relationship management platform and prepare acknowledgment letters for charitable contributions in a timely manner.

• Support accounting for construction-related activity and restricted funding by monitoring project expenditures, reviewing budget alignment, and preparing financial information for reporting needs.

• Partner with program leaders, project stakeholders, and finance colleagues to help ensure funds are applied appropriately and reporting remains compliant with donor, contract, and regulatory requirements.

• Experience with core accounting functions such as journal entries, general ledger maintenance, and month-to-month financial record accuracy.
• Demonstrated background in accounts payable processing, including invoice review, payment coordination, and vendor account maintenance.
• Working knowledge of account reconciliation practices, including bank and credit card reconciliations.
• Ability to manage accounts receivable responsibilities such as billing, cash application, balance tracking, and collection follow-up.
• Familiarity with payroll processing and expense allocation across multiple funding streams, grants, or contracts.
• Strong attention to detail with the ability to maintain accurate documentation and meet reporting deadlines.
• Effective written and verbal communication skills for working with vendors, donors, clients, and internal stakeholders.