Posted August 21, 2026
Workplace Coordinator
Robert Half
San Mateo, CA, US
Full Time
24.51USD - 28.38USD per hour
Job Description
Job Description
Are you a resourceful detail oriented who thrives in a fast-paced office environment and enjoys creating exceptional workplace experiences? Our client is seeking a Workplace Coordinator to be the face of the office, supporting employees, visitors, and senior leaders while ensuring day-to-day operations run smoothly
Responsibilities: • Oversee daily office activities to maintain a clean, functional, and inviting workplace for employees and guests. • Coordinate meeting spaces, including room reservations, setup, and readiness for internal meetings and special gatherings. • Arrange office lunches, team events, and workplace activities while ensuring logistics are handled efficiently. • Provide front-of-house support by greeting visitors, answering incoming calls, and responding to general workplace needs. • Assist leaders with scheduling needs, meeting coordination, and limited calendar support as needed. • Monitor kitchen and office supply inventory, restock essential items, and work with vendors to maintain consistent service. • Manage incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Prepare conference rooms and shared spaces to support meetings, presentations, and office events.• Prior experience in workplace coordination, office administration, facilities support, hospitality, or a similar client-facing environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-moving office setting.
• Detail-oriented communication skills and confidence interacting with employees, visitors, and senior leadership.
• Ability to work independently, use sound judgment, and take initiative to address workplace needs proactively.
• Familiarity with collaboration and productivity tools such as Slack, Google Workspace, Microsoft Office, or similar platforms.
• Dependable, service-oriented approach with a high standard for consistent follow-through.
• Experience supporting scheduling, conference booking, mail handling, event coordination, or supply management is highly valued.
Responsibilities: • Oversee daily office activities to maintain a clean, functional, and inviting workplace for employees and guests. • Coordinate meeting spaces, including room reservations, setup, and readiness for internal meetings and special gatherings. • Arrange office lunches, team events, and workplace activities while ensuring logistics are handled efficiently. • Provide front-of-house support by greeting visitors, answering incoming calls, and responding to general workplace needs. • Assist leaders with scheduling needs, meeting coordination, and limited calendar support as needed. • Monitor kitchen and office supply inventory, restock essential items, and work with vendors to maintain consistent service. • Manage incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Prepare conference rooms and shared spaces to support meetings, presentations, and office events.• Prior experience in workplace coordination, office administration, facilities support, hospitality, or a similar client-facing environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-moving office setting.
• Detail-oriented communication skills and confidence interacting with employees, visitors, and senior leadership.
• Ability to work independently, use sound judgment, and take initiative to address workplace needs proactively.
• Familiarity with collaboration and productivity tools such as Slack, Google Workspace, Microsoft Office, or similar platforms.
• Dependable, service-oriented approach with a high standard for consistent follow-through.
• Experience supporting scheduling, conference booking, mail handling, event coordination, or supply management is highly valued.
