Accounts Receivable Specialist
Job Description
We are looking for an Accounts Receivable Specialist in the Middlesex County, NJ area.. TheAR Specialist role will help strengthen collections performance, resolve account issues efficiently, and contribute to smooth day-to-day receivables operations.
Responsibilities:
• Manage business-to-business collections by contacting customers about open balances, payment schedules, and account questions in a courteous and timely manner.
• Maintain accurate accounts receivable records by updating customer accounts, tracking activity, and ensuring aging details are current for reporting purposes.
• Prepare invoices, post incoming cash receipts, apply payments correctly, and investigate discrepancies to keep customer ledgers accurate.
• Review credit availability and coordinate with customer service, logistics, and internal stakeholders to support order approvals and releases.
• Handle a high volume of calls and correspondence while effectively prioritizing urgent collection matters and service-related concerns.
• Produce recurring receivables reports, including aging summaries and collection status updates, for management review.
• Create and code credit transactions as needed and resolve billing issues that may delay payment.
• Partner with sales and customer-facing teams to address disputes, improve communication with clients, and support overall customer satisfaction.
• Contribute ideas for improving collection procedures, reducing past-due balances, and strengthening compliance with financial best practices.
• At least 1 year of experience in accounts receivable, billing, collections, or a closely related accounting function.
• Working knowledge of commercial collections, cash application, billing processes, and account reconciliation.
• Strong verbal and written communication skills with the ability to interact professionally with customers and internal teams.
• Ability to manage multiple priorities efficiently in a fast-paced setting, including heavy phone and email activity.
• Solid attention to detail and analytical skills for identifying discrepancies and maintaining accurate financial records.
• Proficiency with Microsoft Office applications, especially Excel and Word, along with experience using accounting or ERP systems.
