Fiber Construction Biller

Department: Accounting / Construction Operations
Reports To: CFO / Accounting Manager
Employment Type: Full-Time

Position Summary

The Fiber Construction Biller is responsible for preparing, reviewing, and submitting accurate customer invoices for fiber-optic construction projects. This position works closely with Project Managers, Construction Managers, field supervisors, subcontractors, and accounting to ensure all completed work is properly documented, billed according to customer contracts and rate sheets, and collected in a timely manner.

The ideal candidate understands construction billing and is comfortable working with production reports, purchase orders, work orders, unit-based pricing, and customer billing portals.

Key Responsibilities

• Prepare and submit invoices for fiber-optic construction projects.
• Review daily production reports and completed work from field crews.
• Verify quantities, footage, units, labor, materials, and approved rates before billing.
• Bill underground construction, missiling/boring, trenching, conduit placement, fiber placement, splicing, restoration, and other completed construction activities.
• Match invoices to purchase orders, work orders, customer rate sheets, and contracts.
• Confirm that all required backup documentation is included before submitting invoices.
• Track completed work that has not yet been billed.
• Maintain an Unbilled Work / WIP Report and follow up on missing documentation.
• Enter invoices and customer payments into QuickBooks.
• Maintain accurate Accounts Receivable records.
• Monitor outstanding invoices and prepare A/R aging reports.
• Follow up with customers regarding invoice status, missing POs, rejected invoices, and payment discrepancies.
• Research and correct rejected or disputed invoices.
• Track retainage, change orders, back charges, credits, and billing adjustments when applicable.
• Reconcile customer payment information against outstanding invoices.
• Maintain organized electronic files for invoices, POs, work orders, field documentation, and payment records.
• Coordinate with Project Managers and Construction Managers to ensure completed production is captured and billed.
• Provide management with weekly reporting showing completed production, invoiced amounts, unbilled amounts, outstanding A/R, and collections.
• Assist accounting with month-end billing and Accounts Receivable reconciliation.

Required Skills

• Experience with construction billing, Accounts Receivable, or project accounting.
• Strong knowledge of QuickBooks or similar accounting software.
• Strong Microsoft Excel skills.
• Ability to understand contracts, purchase orders, rate sheets, and unit pricing.
• Excellent attention to detail and accuracy.
• Strong organizational and follow-up skills.
• Ability to manage multiple projects and customer billing requirements simultaneously.
• Professional communication skills when dealing with customers, project managers, and field personnel.

Preferred Experience

• Fiber-optic, telecommunications, utility, or underground construction billing experience.
• Experience billing unit-based construction work.
• Knowledge of OSP/ISP fiber construction terminology.
• Experience with customer/vendor billing portals.
• Experience with large telecommunications contractors, developers, ISPs, or utility customers.

Performance Expectations

The Fiber Construction Biller will be responsible for ensuring that completed work does not remain unbilled unnecessarily, invoices are submitted accurately and on time, rejected invoices are corrected promptly, and management has clear visibility into Accounts Receivable and outstanding project revenue.

Key performance areas include: billing accuracy, billing turnaround time, reduction of unbilled completed work, rejected-invoice resolution, A/R accuracy, and timely customer collections.

We are a small business that is rapidly growing in the industry. We are looking for individuals who are motivated and willing to grow within the company.