Executive Assistant

Key Responsibilities & Duties

• Calendar Management: Scheduling meetings and calls.
• Communication Management: Screening, answering, and directing emails and phone calls, and drafting correspondence.
• Travel Coordination: Booking domestic/international travel, including flights, hotels, and transportation, along with detailed itineraries. Assist with event planning, board meetings, or leadership offsites as required.
• Information Management: Preparing reports, presentations, and, in some cases, taking meeting minutes.
• Liaison: Acting as a liaison between the executive and staff/clients
• Special Projects: Managing special projects.
• Operational Support: Performs additional office management tasks as directed. Supports other members of the leadership team as directed. Provide backup reception/clerical support as needed. Handle other administrative tasks as needed.
• Confidentiality: Maintaining strict confidentiality regarding sensitive company information.

Required Skills and Qualifications

• Proficiency in Technology: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and, calendar management, software.
• Communication Skills: Strong written and verbal communication abilities.
• Organizational Skills: Exceptional organizational and time-management skills.
• Experience & Education: Proven experience as an Executive Assistant or in a similar senior administrative role.
• Soft Skills:
  • High emotional intelligence, discretion, and the ability to anticipate executive needs and proactively address issues before they arise.
  • Ability to manage competing priorities with minimal supervision
  • Strong attention to detail, follow-through and time management.

Work Environment

• This is an office position. The company operates during normal business hours.

For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best.