Transcriptionist/Secretary/Executive Assistant

Role: Transcriptionist/Secretary

Client: NYCSCA HR (New York City School Construction Authority)

Location: Long Island City (NYCSCA HQ)

Duration: Indefinite

Job ID #: P304

Explain the function(s) to be performed by the requested staff member:

The Secretary (Transcriptionist) will be assigned to CM Queens and will attend job progress meetings held for any in-house projects.

The assignee will take and prepare minutes for each job progress meeting, enter the minutes into CM13 and Kahua, and maintain a record of the information entered.

The assignee will be required to travel between job sites as necessary, at least 2-3 times a week while reporting to SCA Headquarters.

Must be computer literate, detail-oriented, a good listener, with the ability to take accurate notes.

Must maintain a professional demeanor and appearance.

Construction background desired and/or is helpful.

Must have a valid driver’s license.

High School diploma or equivalent.

Key Responsibilities:

• Attend construction project progress meetings and accurately record meeting minutes.
• Prepare, maintain, and enter meeting minutes into internal client systems.
• Maintain organized records and documentation of all meeting activities.
• Travel to project sites as needed (typically 2–3 times per week) while reporting to Client's Headquarters.

Required Qualifications:

• Strong computer proficiency and data entry skills.
• Excellent listening, note-taking, and attention-to-detail abilities.
• Professional demeanor and appearance.
• Valid driver's license.
• High School Diploma or equivalent.

Preferred Qualifications:

• Prior construction industry experience or familiarity with construction projects.