HR Administrative Assistant

Human Resources Administrative Assistant — Urgently Hiring in Irvine!

Job Title: Human Resources Administrative Assistant
Pay: $25.00–$35.00 per hour DOE
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Start Date: ASAP
Location: Irvine, CA | Fully On-Site

Looking for an opportunity to build your HR career while utilizing your strong administrative and organizational skills? Join a reputable organization in Irvine as a Human Resources Administrative Assistant and provide essential day-to-day support to a busy Human Resources team.

This role is ideal for a highly organized, detail-oriented professional with strong administrative experience and exposure to HR processes. You will play a key role in maintaining employee records, preparing HR documentation, coordinating onboarding activities, managing data entry, scheduling, and supporting the overall administrative needs of the HR department.

What You’ll Do

As the Human Resources Administrative Assistant, you will provide administrative support across a variety of HR functions, including:

• Maintaining accurate and confidential employee personnel files, both electronic and physical.
• Preparing, processing, and organizing HR-related documentation, including new-hire paperwork, employee status changes, and other personnel records.
• Assisting with onboarding by preparing new-hire packets, coordinating paperwork, scheduling orientations, and following up on required documentation.
• Supporting the completion and tracking of I-9, E-Verify, and other required employment documents.
• Entering and updating employee information in HRIS and other internal systems.
• Assisting with employee data changes, including new hires, terminations, transfers, and other personnel updates.
• Scheduling interviews, meetings, orientations, training sessions, and other HR-related appointments.
• Coordinating communication with candidates, employees, hiring managers, and external vendors as needed.
• Assisting with the preparation of reports, spreadsheets, presentations, and other HR-related materials.
• Supporting payroll and benefits administration by gathering documentation, tracking employee changes, and ensuring information is submitted accurately and timely.
• Monitoring and responding to general HR inquiries while directing more complex matters to the appropriate HR team member.
• Assisting with audits, compliance activities, and record retention requirements.
• Maintaining calendars, tracking deadlines, ordering office or HR supplies, and supporting general departmental organization.
• Providing administrative support for HR projects, employee programs, and other departmental initiatives.
• Performing other administrative duties as assigned to support the Human Resources department.

What You’ll Bring

The ideal candidate will have:

• 2+ years of administrative experience supporting a Human Resources department
• Prior experience with HR processes such as onboarding, employee records, HRIS data entry, payroll support, or benefits administration is preferred.
• A Bachelor’s degree from an accredited college or university is preferred.
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Advanced Excel skills, including experience with formulas, lookup functions, and data organization, are highly preferred.
• Experience working with HRIS, payroll, or employee management systems such as ADP, Paylocity, UKG, Workday, or similar platforms.
• Exceptional attention to detail and accuracy when handling employee records and confidential information.
• Strong organizational, prioritization, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A professional, dependable, and service-oriented approach.
• The ability to exercise discretion and maintain strict confidentiality at all times.

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!