Administration Assistant

The Administration Assistant plays a vital role in supporting the daily operations of the office by managing scheduling, customer interactions, and document handling independently. Reporting directly to the Senior Administration, this position demands strong organizational skills, proficiency with office software, and the ability to multitask effectively without travel requirements.

Responsibilities

• Manage scheduling and calendar appointments
• Perform accurate data entry and document management
• Provide customer support and respond to inquiries
• Coordinate office activities and communication
• Maintain filing systems and track inventory
• Prepare materials and logistics for meetings
• Utilize office software and communication tools efficiently

Preferred Qualifications

• 1+ years in administrative support roles
• High school diploma or equivalent
• Oklahoma Notary Public (preferred but can apply once hired)
• Proficiency in Microsoft Office Suite
• Strong skills in data entry and calendar management
• Excellent communication and time management abilities
• Customer service orientation with organizational skills
• Ability to multitask and handle a variety of office duties