Operations Coordinator Temporary to Hire | Full-Time, In-Office

About the Role

A growing civil litigation insurance defense law firm is seeking a highly organized, proactive, and resourceful Operations Coordinator to join its Miami office in a temporary-to-hire capacity.

This position will work closely with the COO, assisting with day-to-day operations, firmwide projects, process improvements, reporting, and initiatives across the firm's national offices.

The ideal candidate is a strong problem-solver who takes ownership of assignments, researches issues, identifies solutions, and keeps projects moving through completion. The ability to manage multiple priorities while providing clear and timely updates is essential.

Strong Microsoft Excel and Word skills are required, including experience with VLOOKUPs, pivot tables, data tracking and reporting, as well as creating and formatting professional Word documents.

Key Responsibilities

• Provide operational, administrative, and project support to the COO
• Serve as a key contact for the Miami office and liaison with national offices
• Manage multiple projects with competing priorities and deadlines
• Research operational issues and identify practical solutions and recommendations
• Provide timely updates on project status, issues, risks, and next steps
• Assist with firmwide projects, process improvements, and system implementations
• Coordinate new programs, processes, and initiatives across multiple offices
• Work with internal teams and outside vendors to gather information and resolve issues
• Track outstanding items and ensure deadlines and commitments are met
• Prepare, maintain, and analyze reports and data using Microsoft Excel
• Create and format professional documents and reports using Microsoft Word
• Maintain organized project documentation and tracking
• Handle sensitive and confidential information with professionalism and discretion

Qualifications

• 2–5 years of experience in operations, project coordination, administration, business support, or a similar role
• Strong Microsoft Excel skills required, including VLOOKUPs, pivot tables, data tracking, and reporting
• Strong Microsoft Word skills required
• Demonstrated ability to manage multiple projects and competing deadlines
• Strong research, problem-solving, and organizational skills
• Excellent attention to detail and follow-through
• Strong written and verbal communication skills
• Ability to work independently, take ownership of assignments, and know when to escalate an issue
• Professional, resourceful, proactive, and comfortable working with employees at all levels
• Legal or professional services experience is a plus, but not required

Position Details

• Temporary-to-Hire
• Full-time, in-office
• Brickell, Miami
• Monday–Friday, 8:00 a.m.–5:00 p.m.
• Fast-paced, collaborative environment with direct interaction with firm leadership
• Opportunity to transition into a permanent role and grow within legal operations

Start Date: As soon as possible
For immediate consideration, please contact:
Karen Morrick
Legal Search Solutions
[email protected]

Job# 16886

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Legal Search Solutions is a specialized staffing firm that focuses on the legal industry.

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