Pre-Construction Administrator - Low-Voltage

Key Responsibilities

• Prepare and organize project submittal packages, including product data sheets, equipment cut sheets, drawings, compliance documents, and manufacturer information.
• Coordinate the submission, revision, tracking, and approval of submittals with general contractors, consultants, engineers, and project stakeholders.
• Prepare and assemble documentation required for permitting, including permit applications, contractor paperwork, plans, supporting documents, and required project forms.
• Track permit applications, approvals, comments, inspections, expirations, and outstanding requirements.
• Maintain accurate project files, logs, checklists, folders, and document-control records.
• Assist with Requests for Information (RFIs), including receiving field questions, gathering supporting information, preparing draft RFIs, tracking responses, and communicating answers to the appropriate team members.
• Coordinate communication between field technicians, project managers, vendors, general contractors, and office staff.
• Help ensure field teams have current approved drawings, submittals, specifications, permit information, and clarification responses before and during installation.
• Review plans, specifications, addenda, and project documents for administrative requirements and potential missing information.
• Track deadlines for submittals, permits, long-lead equipment, project documentation, and pre-construction deliverables.
• Assist with procurement documentation, equipment schedules, project closeout paperwork, and other administrative needs as assigned.
• Participate in project kickoff meetings and provide administrative support throughout the pre-construction phase.

Leading Low Voltage Contractor in South Florida.