Buisness Operations Administrator

We are looking for a highly organized Business Operations Administrator to support finance-related operations in Southborough , Massachusetts. This position plays a central role in coordinating administrative processes tied to insurance, facilities, compliance, reporting, and broader business support needs. The ideal candidate brings strong judgment, careful attention to detail, and the ability to manage multiple priorities independently in a fast-paced environment.

Responsibilities:

• Manage insurance renewal activities by partnering with brokers and internal stakeholders to gather information, prepare documentation, and maintain current coverage records across entities.

• Support audit and risk review efforts by organizing required materials, tracking responses, and helping assess coverage and compliance needs.

• Oversee the annual census process for member companies, including collecting data, validating submissions, and ensuring all deadlines and regulatory requirements are met.

• Administer lease and facility records by tracking agreement terms, monitoring key dates, and working with landlords and internal teams on renewals, changes, and space-related needs.

• Coordinate recurring communications and reporting support related to investors and year-end documentation, including assistance with K-1 distribution activities.

• Assist in the administration of long-term employee incentive programs by partnering with Finance and Human Resources to help manage workflows from program setup through issuance.

• Maintain business information required for certifications and compliance filings, prepare supporting forms, and coordinate execution of related documents.

• Provide day-to-day administrative support to the Finance team through document management, data updates, reporting assistance, special projects, and maintenance of organized policy and filing systems.

For immediate consideration please reach out directly to me asap! 508-205-2127 Eric Lebow

• 5+ years of experience in business administration, finance support, accounting operations, or a closely related role.

• Bachelor’s degree in Business Administration, Finance, or a similar discipline preferred; equivalent relevant experience will also be considered.

• Working knowledge of contract administration, insurance coordination, audit support, lease administration, or compliance-related processes.

• Familiarity with equity or incentive program administration is a plus.

• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

• Demonstrated ability to work independently, adapt quickly to changing priorities, and solve problems with minimal supervision.

• Excellent organizational skills with a high level of accuracy, sound business judgment, and close attention to detail.

For immediate consideration please reach out directly to me asap! 508-205-2127 Eric Lebow