Office Support Coordinator

Office CoordinatorAbout the Role

We are seeking a highly organized and proactive Office Coordinator to support the daily operations of our office and help create an efficient, professional, and welcoming workplace. This role is ideal for someone who enjoys multitasking, problem-solving, and providing exceptional administrative support while serving as a key resource for employees, visitors, and vendors.

As the Office Coordinator, you will play a vital role in maintaining office operations, coordinating workplace services, and supporting employee engagement activities that contribute to a positive and productive work environment.

What You'll DoAdministrative & Operational Support

• Provide day-to-day administrative support to ensure smooth office operations.
• Assist with coordinating office processes and procedures to improve efficiency and productivity.
• Serve as a central point of contact for office-related inquiries and requests.

Office & Facilities Coordination

• Welcome visitors and assist employees, vendors, and service providers.
• Coordinate office maintenance, repairs, and facility-related services.
• Manage office supplies, equipment, and common areas to ensure the workplace remains organized and fully stocked.
• Oversee conference room scheduling and readiness.

Meetings & Employee Engagement

• Organize and support company meetings, training sessions, and office events.
• Coordinate meeting logistics, including scheduling, catering, room setup, and materials preparation.
• Assist with employee engagement activities and workplace initiatives.

Financial & Vendor Support

• Process invoices, purchase orders, and expense reports.
• Support budget tracking for office-related expenses.
• Maintain vendor records, contracts, and service agreements.
• Coordinate with vendors to ensure timely and effective service delivery.

Office Administration

• Manage incoming and outgoing mail and shipping services.
• Maintain office records, safety documentation, workplace communications, and postings.
• Support office improvement projects and space-planning initiatives.
• Ensure office policies and procedures are followed consistently.

QualificationsRequired Skills & Experience

• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong customer service and interpersonal skills.
• Ability to work independently while collaborating effectively with a team.
• Professional demeanor and a positive, service-oriented attitude.

Preferred Qualifications

• Previous administrative, office support, receptionist, or customer service experience.
• Experience coordinating meetings, events, or office operations.
• Familiarity with invoice processing, vendor management, or facilities coordination.

Why Join Us?

• Gain valuable experience in office operations and administration.
• Work in a collaborative and supportive team environment.
• Play a key role in creating a positive workplace experience for employees and visitors.
• Opportunity to develop administrative, organizational, and project coordination skills that can support long-term career growth.

If you're an organized professional who enjoys keeping operations running smoothly and providing exceptional support to others, we'd love to hear from you.

Job Type & Location

This is a Contract position based out of Minneapolis, MN 55416.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN 55416.

Application Deadline

This position is anticipated to close on Sep 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.