Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office and operational activities for an industrial facility in Madison, Alabama. This is a Contract position suited for someone who can manage a high volume of administrative work, maintain accurate records, and stay organized in an active office environment. The role may support either the metals or non-metals team, depending on business needs, and requires strong follow-through, professionalism, and comfort working with both office staff and operations personnel.

Responsibilities:

• Manage large volumes of data entry while maintaining accurate records, documentation, and department files.

• Support day-to-day administrative operations by organizing paperwork, tracking information, and keeping office processes running smoothly.

• Receive, review, and enter driver tickets or purchasing documentation based on assigned division needs.

• Assist with dispatch-related coordination or purchase order processing, depending on the team supported.

• Communicate professionally with drivers, office personnel, and operations staff to gather information and resolve routine issues.

• Handle financial or transaction-related information with care and a high level of accuracy.

• Order and monitor office supplies as needed to support departmental operations.

• Help maintain organized records and ensure required documents are complete, current, and easy to access.

• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong data entry skills with a consistent focus on accuracy and attention to detail.
• Ability to work efficiently in a fast-moving environment with frequent interruptions.
• Comfortable interacting with drivers, team members, and operational staff in an industrial setting.
• Solid organizational skills and the ability to manage repetitive tasks with dependable follow-through.
• Experience handling documentation, records, or financial information with minimal errors.
• Proficiency in general administrative duties such as answering calls, maintaining files, and supporting office workflows.