Property Management Admin Assistant
Job Description
Seeking an organized and professional Property Management Administrative Assistant's with a background in Residential and or Commercial property management.
Schedule:
• Monday–Friday
• 8:30 AM–5:00 PM
Key Responsibilities:
•Provide day-to-day administrative support to the property management team.
• Answer phone calls, greet visitors, and sort mail.
•Assist with tenant communications, inquiries, and follow-up.
•Maintain accurate and up-to-date property and tenant records databases and property management software.
•Coordinate appointments, meetings, and property-related activities.
•Prepare correspondence, reports, and other documentation.
•Communicate and coordinate with vendors regarding services, maintenance and scheduling.
• File invoices, track office supplies, and manage calendars.
• Prepare routine management, board, or financial reports.
• Support general office operations and assist with additional administrative duties as needed.
Residential Specific Duties:
• Process residential rental applications, background checks, and lease renewal's.
• Post rent collections, issue late notices, and log receipts.
• Coordinate move-in and move-out property inspections.
• Handle resident service requests and community rule inquiries.
Commercial Specific Duties:
• Assist with commercial lease administration, abstracting, and tracking critical dates (e.g., escalations, expirations).
• Help track complex common area maintenance (CAM) reconciliations and tenant bill-backs.
• Coordinate vendor service agreements for large-scale building operations (security, HVAC, janitorial).
• Communicate with business tenants regarding building rules, parking allocations, and certificate of insurance (COI) compliance.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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This company offers growth and a great group of people to work with.
