Payroll Administrator

Amanda Warren is looking for a Certified Payroll Specialist to support subcontractor payroll compliance for construction projects in West Sacramento, California. This role focuses on reviewing certified payroll obligations, maintaining accurate compliance records, and coordinating with subcontractors and internal teams to keep documentation complete and current. The ideal candidate brings strong payroll knowledge, careful attention to detail, and the ability to manage multiple deadlines in a regulated environment.

Responsibilities:

• Evaluate newly executed subcontract agreements to determine prevailing wage, certified payroll, insurance, and related compliance obligations.

• Track subcontractor adherence to applicable state and federal payroll standards throughout the life of each project.

• Examine certified payroll submissions from subcontractors and lower-tier partners, confirming completeness, accuracy, and compliance with project requirements.

• Audit and reconcile payroll and compliance data received from subcontractors, addressing inconsistencies before records are finalized.

• Communicate with subcontractor contacts to obtain missing forms, signatures, and supporting documents in a timely manner.

• Maintain organized databases and documentation systems that reflect each project's compliance status, insurance records, and subcontract requirements.

• Partner with accounting teams to verify compliance milestones that may affect payment processing and release schedules.

• Respond to internal and external questions related to payroll compliance, resolving issues efficiently to support project continuity.

• Contribute to process improvement efforts by refining compliance workflows and maintaining current standard operating procedures.

• Perform additional administrative or project-related duties as assigned to support departmental objectives.

• High school diploma or equivalent required.

• Associate degree in accounting, finance, or a related field, or a comparable combination of education, technical training, and relevant industry experience preferred.

• At least 3 years of experience in payroll administration, subcontractor compliance, or a closely related function.

• Practical knowledge of certified payroll, prevailing wage requirements, and payroll regulations within construction or a similar industry.

• Experience managing full-cycle payroll processes, including work involving multi-state payroll environments.

• Familiarity with payroll systems such as ADP Workforce Now.

• Strong analytical, organizational, and recordkeeping skills with close attention to detail.

• Ability to collaborate effectively with subcontractors, accounting personnel, and internal stakeholders while managing multiple deadlines.

If you possess the above experience and are looking to expand your career and continue to evolve within the construction payroll space, please send your resume to Amanda Warren through LinkedIn today!