Project Administrator

The Project Administrator plays a key role in supporting the successful delivery of projects by performing a wide range of administrative duties. This position works closely with project managers, customers, and internal teams to ensure accurate documentation, efficient processes, and excellent customer service.

• Assist project managers with day-to-day administrative duties and processes to support project execution.
• Maintain accurate and up-to-date job information and project records in relevant systems and files.
• Prepare project-related contracts and documentation in a timely and accurate manner.
• Support invoicing activities, including preparing and processing invoices for completed jobs.
• Audit completed jobs to verify accuracy of documentation, billing, and project details.
• Serve as a primary point of contact for customers and facilitate clear, professional communications, both oral and written.
• Answer incoming phone calls, respond to inquiries, and direct customers to project managers or other appropriate staff members.
• Coordinate and communicate with insurance and mortgage companies as needed for project-related matters.
• Collect customer payments and accurately apply them to the appropriate accounts.
• Assist Accounts Payable by entering purchase orders and supporting related administrative tasks.
• Provide general administrative support to the project team and contribute to a collaborative, team-oriented environment.
• Manage time effectively to meet deadlines and ensure that administrative tasks are completed promptly.

• 2+ years of office or administrative experience.
• Proficiency with Microsoft Office applications.
• Strong administrative support skills with attention to detail and accuracy.
• Computer literacy and comfort working with office software and systems.
• Excellent oral and written communication skills for customer and internal interactions.
• Customer service orientation with the ability to handle inquiries professionally.
• Strong time-management skills with the ability to prioritize and meet deadlines.
• Organized and focused approach to managing multiple tasks and responsibilities.
• Ability to work effectively as a team player in a collaborative environment.
• Deadline-driven mindset with a commitment to completing work on time.

• Energetic and positive attitude with a willingness to learn and grow in the role.
• Demonstrated aptitude for quickly understanding new processes and systems.
• Strong interpersonal skills and the ability to build rapport with customers and colleagues.
• Ability to remain organized and detail-oriented in a fast-paced environment.
• Commitment to providing a high level of service and support to both internal and external stakeholders.

This is a full-time, on-site role with a Monday through Friday schedule from 7:30 a.m. to 4:00 p.m. The work environment is office-based, using standard office technologies and tools, including Microsoft Office and other computer systems for documentation, communication, and payment processing. The dress code is business casual. The organization is family-owned and fosters a supportive, team-oriented culture where employees are treated with respect and encouraged to contribute to shared success.

This is a Contract to Hire position based out of Reading, PA.

The pay range for this position is $18.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Reading,PA.

This position is anticipated to close on Aug 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.