Assistant Property Manager

Commercial Assistant Property Manager

Direct Hire

Dublin, OH

Pay: $60k-$65k

**Must have commercial experience**

Position Overview

We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager

(APM). We offer competitive pay and benefits for this exempt position. This position would work

out of our Columbus office (Dublin, OH).

The APM is responsible for addressing and resolving tenant issues and complaints, overseeing

any necessary construction, and making recommendations to our Asset Management team. An

APM will make decisions with a clear understanding of company policies and procedures, as well

as all applicable State and Federal regulatory/compliance requirements. areas of responsibility

include answering tenant and vendor calls, dispatching tenant work order requests, assisting with

preparation of monthly and quarterly management reports, preparing vendor contracts,

processing invoices, and is accountable for achieving established business goals within expected

timelines.

Job Responsibilities (including, but are not limited to the below):

Tenant and Vendor Relationships

 Manage tenant and vendor relationships and serve as a primary point of contact

 Address tenant inquiries and conduct regular on-site tenant visits

 Manage preventative maintenance contracts for HVAC per tenant leases through

Ravti/Building Engines

 Enter tenant service requests into Facility Manager and track them through to timely

completion and work order closeout

 Maintain updated tenant and vendor contact lists

 Write and communicate vendor work schedules

 Complete tenant move-ins and move-outs with all applicable documentation

 Send 60 and 30-day move-out procedure letters

 Show vacant spaces as needed

 Manage utility turn-on and turn-off notices to providers

Construction and Capital Projects

 Manage the workflow of construction and capital projects, ensuring completion within

scope, budget, and alignment with portfolio strategic plans

 Partner with construction management to review, document, and disposition all vendor

bids appropriately

 Perform property and vacancy inspections with timely and accurate completion

Finances and Reporting

 Manage assigned properties' financial duties, including independent invoice review,

processing, and timely payment

 Diagnose and resolve past-due invoices while collaborating with corporate resources on

payables issues

 Process and approve expenditures accurately and on schedule

 Direct the rent collection process, ensuring timely payment, posting, and Yardi system

updates

 Identify past-due tenants and work to collect outstanding balances through negotiation

and payment plans

 Document all collection efforts and results in applicable systems

 Assist with annual budget preparation in collaboration with property management,

corporate resources, and senior leadership

 Reconcile, prepare, and execute monthly reports with the property management team

 Prepare accruals for assigned properties

 Prepare OpEx bi-weekly reports on assigned properties with minimal oversight

 Prepare monthly financial variance reporting with documented commentary on budget

variances

Compliance and Legal

 Review vendor contracts with judgment and discretion, collaborating with property

management and corporate resources to ensure acceptable terms and conditions

 Execute contracts while ensuring all terms and conditions are properly documented

 Track and manage tenant and vendor Certificates of Insurance to ensure full compliance with

all executed projects

 Ensure a safe work environment for tenants and vendors

 Review, execute, and process legal tenant documents and lease-related correspondence

from corporate templates, including lease documents and rent commencement agreements

Additional Responsibilities

 Perform miscellaneous job-related duties as assigned or required

Essential Qualifications & Competencies

 Bachelor's degree from a four-year college or university in Business, Communications,

or related field with 3+ years of related experience; OR equivalent combination of

education and experience

 Proficiency with Microsoft Suite (Calendar, Outlook, Word, Excel, Teams, etc.)

 Ability to identify and resolve problems in a timely manner; gather and analyze

information skillfully; develop alternative solutions

 Strong customer focus with ability to establish tenant service standards and own the

tenant experience

 Proven track record of accuracy and thoroughness; demonstrates commitment to quality

improvement and applies feedback to enhance performance

 Effective written and oral communication skills

 Experience with Yardi preferred but not essential

 Experience in commercial real estate preferred

Benefit Offering

 Comprehensive medical, dental, vision, and life insurance

 FSA and HSA options

 401(k) with company match

 Generous PTO and paid floating holidays

 Paid parental leave

 Professional development resources

 Company discounts

#ZIPTA #BGTA

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.