Onboarding Verification Specialist

The Onboarding Verification Specialist coordinates and completes pre-employment screenings, background checks, and employment verifications for newly hired employees. This role ensures all onboarding requirements are met accurately, on time, and in full compliance with applicable regulations, while maintaining a positive and professional candidate experience throughout the hiring process. The position is ideal for a highly organized, detail-oriented individual who can manage multiple priorities in a fast-paced environment and collaborate effectively with cross-functional teams.

• Conduct comprehensive pre-employment screenings, including employment verification, education verification, criminal background checks, and other required clearances.
• Review and validate screening results to ensure alignment with organizational policies and applicable federal, state, and local regulations.
• Partner closely with Talent Acquisition, Human Resources, and hiring teams to facilitate a seamless onboarding and hiring process.
• Communicate directly with candidates regarding outstanding requirements, missing documentation, and updates on their onboarding status.
• Track and monitor onboarding progress to ensure all pre-employment requirements are completed within established timelines.
• Investigate and resolve discrepancies identified during the verification and screening process.
• Maintain accurate records and documentation within HRIS systems and onboarding platforms.
• Protect the confidentiality and security of sensitive candidate and employee information at all times.
• Provide excellent customer service and support to candidates and internal stakeholders throughout the onboarding process.
• Assist with process improvements that enhance onboarding efficiency, compliance, and the overall candidate experience.
• Perform additional administrative and onboarding-related duties as assigned.

• At least 2 years of experience in onboarding or a closely related human resources support function.
• Proven experience with pre-employment verification and background check processes.
• Strong understanding of onboarding workflows and HR support practices.
• Ability to interpret and apply organizational policies and applicable federal, state, and local regulations related to pre-employment screening.
• High level of attention to detail and accuracy in reviewing and validating documentation and screening results.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective verbal and written communication skills for interacting with candidates and internal stakeholders.
• Ability to handle confidential information with discretion and maintain data security.
• Proficiency using HRIS systems and onboarding platforms for documentation and recordkeeping.
• Customer-service mindset with a focus on providing a positive candidate experience.

• Bachelor’s degree.
• Experience collaborating with Talent Acquisition and Human Resources teams.
• background in human resources, hiring coordination, or HR support.
• Demonstrated ability to identify and resolve discrepancies in candidate information and documentation.
• Experience contributing to process improvements within onboarding or HR operations.
• Comfort working in both in-office and remote environments using digital tools and platforms.

This role follows a Monday through Friday schedule from 9:00 AM to 5:00 PM, based on a 35-hour work week. The position typically requires three days in the office in Peekskill and two days working remotely, offering a hybrid work arrangement. During the initial 1–3 weeks, the role may be fully in-office to support training and help the new hire get up to speed with systems, processes, and team workflows. The organization operates as a community-focused health center dedicated to providing high-quality primary, preventive, and behavioral health services, with a strong commitment to serving underserved and vulnerable populations across multiple counties. The environment emphasizes respect, accessibility, and comprehensive care, supported by a large network of providers and health centers. Dress expectations are professional and appropriate for a healthcare-oriented, office-based setting.

This is a Contract to Hire position based out of Peekskill, NY.

The pay range for this position is $22.00 - $28.85/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Sep 2, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.