AP Analyst

The AP Analyst supports the corporate accounts payable function by managing day-to-day AP activities, including invoice processing, three-way matching, supplier invoice analysis, and exception research and remediation. This role focuses on ensuring accurate and timely processing of invoices and payments within Oracle Cloud and other ERP systems, while handling multiple AP workflows simultaneously.

• Process accounts payable invoices within Oracle Cloud and other enterprise resource planning (ERP) systems.
• Perform three-way match between purchase orders, receipts, and invoices to ensure accuracy and compliance.
• Analyze supplier invoices to verify details, resolve discrepancies, and ensure proper documentation.
• Conduct AP exception research and remediation to identify root causes and implement corrective actions.
• Determine appropriate accounting treatment for non-purchase order invoices and ensure proper coding.
• Initiate supplier payments in accordance with established policies, procedures, and payment schedules.
• Manage multiple AP processes concurrently, including invoicing, AP inbox management, and approval workflows.
• Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to support AP reporting and analysis.
• Support purchasing, supplier and vendor master data creation, and maintenance, including matching tax IDs and 1099 information.
• Collaborate with internal stakeholders to resolve AP issues and ensure smooth end-to-end processing.
• Contribute to continuous improvement of AP processes by identifying efficiencies and recommending enhancements.

• Associate's degree.
• Four or more years of experience processing accounts payable invoices within an organization with revenue greater than $300 million.
• Four or more years of experience performing three-way match within an organization with revenue greater than $300 million.
• Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
• Multiple years of experience with supplier invoice analysis, AP exception research and remediation, identifying accounting treatment for non-purchase order invoices, and initiating supplier payments.
• Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or similar (experience may be in combination across systems).
• Multiple years of experience creating pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel.
• Previous experience working in a temporary or contract role since 2017 or later.
• Strong knowledge of accounts payable processes, including invoice processing and three-way matching.
• Ability to manage high volumes of work and multiple concurrent AP workflows with attention to detail.

• Hands-on experience with Oracle Cloud for accounts payable processing.
• Experience in purchasing and supplier/vendor master data creation and maintenance.
• Familiarity with matching tax identification numbers and managing 1099-related information.
• Comfort working within large, complex organizations with significant transaction volumes.
• Strong analytical skills to investigate and resolve AP exceptions and discrepancies.
• Ability to work effectively in a hybrid environment and collaborate with a team of AP professionals.
• Experience in high-profile financial or investment-focused environments is a plus.

This role operates within a corporate accounts payable team of eight or more professionals and reports into an AP leadership structure. The position follows a hybrid schedule, working onsite on Tuesday, Wednesday, and Thursday, and remotely on Monday and Friday. The facility is state-of-the-art, with amenities such as an onsite gym and cafeteria, providing a comfortable and modern workplace. The leadership team promotes flexibility and understanding, and contractors who perform well often have opportunities for extension beyond the initial six-month period, with rare cases of conversion to full-time employment. The organization offers holiday pay for six major holidays and accrual of paid time off, with 16 hours of PTO earned for every 400 hours worked. Work is primarily performed using Oracle Cloud or similar ERP systems, along with Microsoft Excel for reporting and analysis, in a professional office environment that emphasizes accuracy, collaboration, and continuous improvement.

This is a Contract position based out of Malvern, PA.

The pay range for this position is $26.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Malvern,PA.

This position is anticipated to close on Sep 1, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.