Accounts Payable Specialist

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will handle high-volume invoice processing, ensure accurate invoice verification, and maintain vendor records while supporting smooth purchase-to-pay operations. This role requires strong attention to detail, proficiency with SAP and Excel, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process a high volume of invoices each week, ensuring accuracy, completeness, and timely entry into the accounts payable system.
• Perform detailed invoice verification, confirming that invoices match purchase orders and receipts as part of a thorough three-way match process.
• Maintain and update vendor records, including setting up new vendors, updating existing vendor information, and ensuring data integrity.
• Review purchase orders and related documentation to ensure proper coding, approvals, and compliance with internal policies.
• Identify and resolve discrepancies between invoices, purchase orders, and receipts, working with internal stakeholders and vendors as needed.
• Utilize SAP to enter, track, and manage accounts payable transactions, ensuring consistency and accuracy of financial data.
• Use Excel to navigate spreadsheets, create simple formulas, and support reporting and reconciliation activities.
• Collaborate with team members and other departments to support efficient accounts payable operations and continuous process improvement.
• Prioritize and manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.

Essential Skills

• At least 3 years of experience processing over 100 invoices per week or at least 3 years of experience as an office manager handling multiple responsibilities and multitasking.
• At least 3 years of experience in vendor maintenance, including setting up and updating vendor records.
• At least 3 years of experience performing three-way match between invoices, purchase orders, and receipts.
• Hands-on experience with invoice processing and accounts payable operations.
• Proficiency using SAP for accounts payable or related financial processes.
• Ability to navigate spreadsheets and create simple formulas in Excel.
• Strong attention to detail and accuracy in financial data entry and verification.
• Ability to manage multiple tasks and prioritize work in a high-volume environment.

Additional Skills & Qualifications

• Experience with purchase order workflows and related documentation.
• Experience in roles that require multitasking and wearing multiple hats, such as office management.
• Strong communication skills to collaborate effectively with internal teams and external vendors.
• Ability to adapt to established processes and contribute to a positive team culture.

Work Environment

This is an onsite position where the Accounts Payable Specialist works closely with a collaborative team in a structured office environment. The role relies heavily on SAP for financial processing and Excel for spreadsheet management and basic reporting.

This is a Contract position based out of Carlisle, PA.

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Carlisle,PA.

This position is anticipated to close on Aug 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.