Project Coordinator - NAO

Overview

???? Power the Future of Connectivity! ????

Are you ready to elevate your career with an award-winning, Woman-Owned technology integrator that's leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry-powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.

At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA - we believe in lifting each other up, mentoring with purpose, and celebrating every win.

If you are looking to be part of something meaningful, fast-moving, and future-focused, your next opportunity is here. Join one of America's largest and fastest-growing tech integrators and help us shape what's next.

Responsibilities

• Safety is E2 Optics' number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures
• Promotes Company Core Values to foster and safeguard family-centric culture. Safety Committee Member- attends corporate meeting monthly to ensure all safety measures are being taken and met
• Assist program managers, project managers, and superintendents with collecting, analyzing, and summarizing data/metrics, as well as handling daily tasks
• Project Controls member - attends project controls meetings to ensure incorporation of latest project controls measures are being implemented and utilized by local site project management
• Assists P6 Master Scheduler in hours/cost analysis and provides active project data quality controls analysis support to Senior Project Manager, Project Manager and Superintendent
• Manage timecard entries, job code tasks, and weekly job tracker updates for accuracy and compliance
• Oversee progress invoicing and manage change order processes, including maintaining the change order tracker and processing internal changes
• Identify areas for operational improvements, propose solutions, and assist with developing and implementing efficient practices
• Plan and organize meetings by preparing agendas, recording minutes, and following up on deliverables
• Create purchase orders. This entails being available in the corporate ticketing system queue during business hours when requested additional help
• Provides reporting support to the program and project manager to create and maintain project forecasts, manpower forecasts, staffing pipeline, and project performance
• Provide site observation reports and addresses issues with E2 QA/QC, Site Superintendent, Project Manager and Project Engineer, and E2 Optics Management Supports project managers with procurement and logistics including obtaining quotes from vendors and distributors
• Following up with project manager and escalating challenges as they arise with proposed solutions to ensure project health
• Assists in supporting Corporate Accounting in the tracking of GMP expenses
• Assists in monitoring and maintains current inventory levels; processes purchasing orders as required; tracks order and investigates problems
• Assist Logistics with inventory, and reconciles actual inventory received and stock count to computer-generated reports
• Accepts deliveries and communicates the receipt of delivery to the appropriate party
• Performs activities related to vendor and distributor invoices, researching issues, etc
• Oversees collection and maintenance of required compliance documents related to onboarding, post-employment processing, and project activities
• Performs activities related to vendor and distributor invoices, researching issues, etc
• Coordinates hiring and orientation training of new, supplemental Contract Employees
• Supports the new hire onboarding process and offboarding termination process
• Provides training, coaching, development, and motivation for personnel as needed
• Coordinate travel requests and manage changes to travel schedules as needed
• The individual in this role should be able and willing to travel as required by E2

Qualifications

• High School diploma or GED required; Associates Degree is preferred
• 1-2 years of experience working in the construction industry as a project coordinator
• 3-5 years of scheduling experience preferred
• Demonstrated professional demeanor and communications with customers, field team, vendors, and management
• Excellent interpersonal skills
• Excellent written and verbal communication skills
• Excellent project management body of knowledge understanding
• Proficient project controls understanding
• Ability to work in a dynamic, fast-paced environment with deadlines
• Easily adapt to changing situations, workflow and deadlines
• Able to respond to situations is a positive manner and provide good customer service skills
• Strong administrative, organizational, coordination skills and data analytical skills
• Strong computer-application understanding and excellent Microsoft Excel skills
• Competent understanding of Primavera P6 and Project Scheduling
• Detail-oriented work structure approach with ability to coordinate with cross-functional partners
• Quick learner: will be trained on internal project scheduling and project controls
• Able to work independently and as a team player