AP Specialist

JD – Mintz – AP

Primary Responsibilities:

• Utilize computerized accounting and payables software programs (including Elite 3E, Excel, Chrome River).
  
• Review vendor invoices for compliance and ensure proper coding and approvals.
  
• Prepare and process electronic payable files into the financial system and troubleshoot errors.
  
• Analyze the system for possible duplicate activity. Institute corrections as needed.
  
• Communicate errors to others involved with the errors, and work to reduce the future issues.
  
• Investigate and resolve outstanding vendor checks.
  
• Assists in managing the AP team email. Answering questions and resolving issues as they arise for vendors, attorneys and staff. Ensuring urgent issues are escalated appropriately.
  
• Assist with the processing of wires. Reviewing backup for compliance and assist with entry of the wire into the financial systems.
  
• Assist with weekly check runs. Ensuring any special requests with checks are handled as needed.
  
• Crosstrain with other staff members to ensure proper coverage for vacations and other times when staffing is low.
  
• Organize and maintain all accounts payable files.
  
• Make suggestions to improve the accounts payables processes and assist in the development and implementation of technology driven improvements.
  
• Assist with special projects as needed
  
• Additional responsibilities to be assigned as skills are demonstrated.
  
• This role requires 60% in-office presence; remote work is permissible 40% of the time.
  

Job Qualifications:

• Associate’s degree preferred.
  
• 2+ years of previous Accounts Payable experience in a law firm environment or professional services environment is highly preferred.
  
• Possess excellent written and verbal communication skills.
  
• Strong organizational and administrative skills.
  
• Excellent attention to detail and ability to execute through to completion.
  
• Creative problem-solving skills, reasoning ability and logical thought process.
  
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
  
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  
• Ability to work independently and as part of a team.
  
• Outstanding sense of customer service.
  
• Enthusiastic, proactive and positive attitude.
  
• Ability to handle confidential matters with discretion.
  
• Must be self-motivated to produce quality work.
  
• High level of integrity and honesty.
  
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  
• Flexibility to work overtime when necessary.