Accounts Payable Associate

Department: Accounts PayableReporting Manager: Director of FinancePosition Status: Full timeFLSA Level: VariesRevised: 04/03/2025Position Summary: Supervisory Responsibilities:NoneEssential Functions/Responsibilities of the Position:Receives and verifies expense reports; reconciles expense and other financial reports with accountbalances and other office records.Facilitate payment of vendors, which may include verification of federal ID numbers, reviewingpurchase orders, and resolving discrepancies.Verification of non-excluded entity or individualEnsures outstanding obligations are credited upon payment, identifies discount opportunities, andissues purchase order amendments or stop-payment orders as needed.Assists with accounting records and ledgers by reconciling monthly statements and transactions.Facilitates adjusting journal entriesGeneral journal entriesEnter accruing entries as requiredMonthly reconciliation and closing entriesWork well with other departments as you help solve problems or answer questionsRemove sales tax from orders and other itemsOther related duties as assigned by Director or CFOPosition Qualifications:EDUCATION: Associates' or Bachelor's degree in accountingEXPERIENCE (Years & Certifications):2 Plus years accounting experience preferredCertified Accounts Payable Professional (CAPP) certification preferred.SKILLS: Must be reliable and extremely trustworthy.Must be proficient in Microsoft Office Suite or related programs.Must be able to learn other accounting software systems.Excellent organizational skills and attention to detail.Ability to maintain confidential and meticulous records.Position Requirements and Working Conditions: Physical ActivitiesFrequency(N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%Ascending or descending stairs and the like. Remaining in a stationary position, often standing or sitting for prolonged periods. Moving about to accomplish tasks. Communicating with others to exchange information. Repeating motions that may include the wrists, hands and/or fingers. Travel to meet with various stakeholders Assess risk, detect risk factors for site safety purposes through being aware of surrounding environment, individuals, noises, observations, etc. Environmental ConditionsFrequency(N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%Low temperatures. High temperatures. Outdoor elements such as precipitation and wind. Noisy environments. Hazardous conditions. Poor ventilation. Small and/or enclosed spaces. Adverse environmental conditions expected. Physical DemandsFrequency(N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%Sedentary work that primarily involves sitting/standing.ConstantlyLight work that includes moving objects up to 20 pounds. Medium work that includes moving objects up to 50 pounds. Heavy work that includes moving objects up to 100 pounds or more.NeverEEO StatementThe Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.AcknowledgementI have read the attached job description for the position of x at The Chautauqua Center. I fully understand the job description. I can perform the essential functions and meet the job requirements of the position. I also understand that The Chautauqua Center may revise this job description at any time as business needs dictate. I realize that the job description is not intended to be an exhaustive listing of all the functions of the job, nor is it to limit The Chautauqua Center's right to assign other functions to an employee in this position.