Legal Document Assistant

Pittsburgh area law firm is in need of an experienced Legal/Document Assistant. The selected candidate will be technologically proficient and experienced in producing and managing complex legal documents.

Duties to include:

• Create, revise, proofread, format, and finalize corporate agreements, correspondence, and other complex legal documents.
• Troubleshoot and correct complex documents to include automatic numbering, styles, tables, cross-references, footnotes, Tables of Contents, section/page breaks, page numbering, Track Changes, and redlines.
• Create, edit, combine, separate, bookmark, link, and redact PDF documents.
• Prepare and manage document comparisons and redlines.
• Maintain electronic client and matter files in iManage, including document version control and shared folders.
• Prepare, send, and track electronic signature packages using DocuSign.
• Assist with virtual data rooms, including uploading, organizing, and maintaining transaction documents.
• Assist with transaction-related documents, signature pages, executed agreements, closing materials, and closing sets.
• Manage attorney calendars, meetings, scheduling, and deadlines.
• Create and revise Excel spreadsheets and PowerPoint presentations.
• Provide administrative and overflow support to attorneys and other members as needed.

Requirements:

• Previous like legal assistant/secretary experience is preferred.
• Advanced Microsoft Word skills are a must. Proficient Excel, PowerPoint and Outlook skills.
• Strong Adobe Acrobat skills and working experience with iManage and DocuSign is preferred
• Excellent proofreading, grammar, spelling, punctuation, and formatting skills
• Ability to prioritize multiple assignments and deadlines in a fast-paced environment.
• Professional verbal and written communication skills and a professional, service-oriented approach.
• Ability to maintain the highest level of confidentiality.