Administrative Assistant - 3-Year Contract

Administrative Assistant – 3-Year Contract

Location: Lexington, MA
Pay Rate: $30–$38/hr
Schedule: Monday–Friday | 100% On-Site
Duration: 3-Year Contract

Clearance: Ability to obtain a Secret Clearance required; Interim clearance is sufficient to start

We are seeking an experienced Administrative Assistant to support dynamic office environments within a large research and technology organization. There are two openings available—one will support multiple groups as a shared administrative resource, while the other will provide dedicated support to a specific group.

This is a great opportunity for someone who is highly organized, dependable, professional, and comfortable managing multiple priorities in a fast-paced environment.

What You’ll Do

• Provide day-to-day administrative support to busy offices
• Manage complex calendars, schedule meetings, and coordinate appointments
• Anticipate scheduling conflicts and adjust priorities as needed
• Support employee onboarding and offboarding
• Track and coordinate employee training requirements
• Coordinate meetings, including scheduling, room arrangements, and logistics
• Answer phones and respond to emails
• Arrange business travel and create travel itineraries
• Process expense reports and vouchers
• Escort visitors and assist with visitor coordination
• Process electronic shopping carts and PCard purchases
• Maintain office supplies and inventory
• Enter and maintain employee timesheets
• Organize and maintain paper and electronic files
• Process various organizational and laboratory forms
• Assist with special projects and process improvements
• Handle confidential and classified information appropriately

What We’re Looking For

• High school diploma, GED, or equivalent required; college education preferred
• 5+ years of administrative support experience
• Strong experience with:
• • Calendar management
  • Meeting coordination
  • Data entry
  • Travel arrangements and itineraries
  • Filing and document management
  • General administrative support
• Excellent organizational and time-management skills
• Strong attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Strong problem-solving skills and a proactive approach
• Ability to work effectively with employees at all levels
• Comfortable working in a fast-paced environment and meeting deadlines
• Ability to handle confidential information with discretion
• Strong computer skills and 5+ years of Microsoft Office experience, including Word, Excel, PowerPoint, Visio, and Outlook

Preferred Qualifications

• Bachelor's degree
• Experience with SAP/ERP or SAP/SRM
• Experience with electronic document management systems
• Previous experience supporting a government, defense, or research environment
• Existing Secret or higher-level clearance

SAP/SRM experience is preferred but not required—training will be provided.

Additional Information

• 2 positions available
• 3-year contract
• 100% onsite, 5 days per week
• Candidates must be able to obtain a Secret Clearance
• Interim clearance is sufficient to start
• Initial interview will be conducted by phone or Zoom
• Candidates who advance should expect an onsite interview
• Position involves handling classified material

If you are an experienced administrative professional who enjoys staying organized, coordinating multiple priorities, and supporting a dynamic team, we encourage you to apply!